Graduate Admissions and Records Officer

Organizational Unit- University of Victoria -> Student Affairs -> Office of the Registrar and Enrolment Management- Location- University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)- Posting Close Date- 9 November 2025- Please note that positions will close at 4 p.m. on the closing date.- FTE- 1.0- Salary Grade- $69,052.00 - $89,791.00- Additional Posting Information- - Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.- Classification- SG9- Employee Group: - PEA - Regular- # of Hires Needed- 1- Category- Administrative and Support Services- About this Opportunity- Student Affairs is committed to creating a vibrant and engaging learning community to inspire and enrich the lives of our students in support of the University of Victoria’s vision “to be a university of choice for outstanding students, faculty, and staff from BC, Canada, and around the world”. The Student Affairs portfolio includes: Office of the Registrar and Enrolment Management; Wellness, Recreation and Athletics; Campus Engagement; and Student Development and Success. - **_*This position is eligible for a Hybrid Work Arrangement*_** - **The salary range for this position is**: - **Recruitment range: $69,052 - $76,129** starting salary determined by the PEA Collective Agreement. - **Performance range: $89,791** salary range ceiling is available through annual performance increases.- - Job Summary- **Mandate**: The Graduate Admissions and Records Officer plays a key role within the Office of the Registrar and Enrolment Management (OREM), supporting the University of Victoria’s commitment to excellence in graduate education through accurate, equitable, and timely admissions and records management. - Reporting to the Graduate Admissions and Records Coordinator, the position contributes to the integrity and consistency of academic records and graduate admission decisions, ensuring alignment with Faculty of Graduate Studies (FGS) policies and standards. - **Objectives**: - Maintain the integrity and consistency of student academic records from admission through to graduation. - Support process improvements within the Graduate Admissions and Records Office to enhance service quality, efficiency, and data accuracy. - Provide informed, responsive, and professional guidance to students, faculty, and administrative partners on graduate admissions and academic regulations. - Contribute to institutional and faculty goals by supporting fair, transparent, and student-centred administrative practices.- The role involves occasional work outside of regular business hours (evenings or weekends) during peak operational periods such as admission and convocation cycles. This position includes formal supervisory responsibility for a specific team within Graduate Admissions and Records.- Job Requirements- This position requires a level of education, training, and experience equivalent to the completion of an undergraduate degree and a minimum of two years of related experience. An equivalent combination of education, training, and experience may be considered. - **Knowledge, skills, and abilities include**: - Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment. - Strong attention to detail and a high degree of accuracy in data entry, record management, and correspondence. - Excellent communication skills, including the ability to convey specialized or sensitive information clearly and diplomatically. - Demonstrated organizational and problem-solving skills, with the ability to analyze information, identify issues, and develop practical solutions. - Ability to collaborate, build and maintain positive relationships with diverse individuals and work effectively in a team environment. - Knowledge of internal UVic Systems is an asset. - Experience working at the graduate studies level is an asset.**Territory Acknowledgement**: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day. - **What UVic Offers**: To learn more click here