Admissions Manager

**Organization Overview**

Victoria Academy of Ballet (VAB) is a leader in dance instruction. At the heart of our success is a passionate team of high calibre professionals who share a commitment to supporting dancers realize their potential. Offering both open and vocational divisions in a beautiful custom-built space, ensures that VAB creates a wonderful and inspiring dance experience for all ages and levels.

**Job Summary**

**Accountabilities**
- Oversees the admissions department and provides supervisory oversight to the admissions coordinator
- Manages admissions relationships with all students to support their ongoing needs through the admissions process.
- Articulates the mission, vision, and values of VAB to all prospective students.
- Develops key partnerships and business relationships with dance agents in other countries including Japan, China and Mexico.
- Establishes a lead management system that identifies prospective student sources and supports efficient tracking and tiered acceptance systems in the recruitment process.
- Develops and implements student recruitment initiatives and networking events and engages with the marketing department to develop promotional materials, orientations, presentations and website materials.
- Implements action plans to ensure that enrollment goals are met.
- Oversees all vocational division audition scheduling, audition videos, issuance of acceptance letters, distribution of enrollment packages, and acceptance of fees and payments.
- Collaborates with the VAB team, including the marketing department on all potential student interest, the Student Services department, to ensure a great orientation and onboarding experience, and the Chief Financial Officer to ensure payment processing is timely.
- Collaborates with artistic leadership and managing executive partners to bring to fruition all recruitment efforts from when they are in the field around the world.
- Responsible for compliance, reporting, and audits associated with the Private Training Institute Branch and Education Quality Assurance.
- Responsible for obtaining and tracking all student medical coverage.
- Oversees the student database for the vocational division ensuring accurate and secure data entry, ongoing reporting, and maintenance.
- Develops complex integration processes with the marketing and communications team for recruitment purposes.
- Creates student process and tracking systems.
- Oversees all required international documentation and support letters for students.
- Manages all study permits and legal documents for new and returning students.
- Responsible for ongoing review and updating of student policy and waiver documentation.
- Works with our academic consultant to understand complex needs and questions regarding academic programs for prospective students.
- Works with academic institutions to create a registration process and smooth integration of enrollment.
- Provides exemplary service to the artistic and leadership teams including student tracking and prospective student meetings.
- Facilitates the integration of artistic programming, marketing efforts, and admissions planning throughout the calendar year.
- Works to ensure that each student is overseen based on their individual needs and that specifications are understood, managed and communicated to the team.

**Job Requirements**
- Diploma in related fields such as business, law, administration or international relations
- A demonstrated understanding of international education
- A minimum of 1 years’ experience in people management
- Exceptional executive and organizational skills
- Ability to network and promote VAB and actively create recruiting opportunities with local high schools and international programs
- Detail-oriented and highly meticulous
- Boundless enthusiasm and drive to achieve goals
- Skilled in client and relationship management with a commitment to quality service
- Ability to prioritize and perform multiple work assignments simultaneously while meeting deadlines
- Successful completion of a criminal record check
- Ability to work a schedule including some evenings and weekends to accommodate performances, peak admission times and various time zones
- Fluency in Japanese or Spanish would be an asset
- Standard first aid or willingness to become certified
- Experience working in a professional setting is an asset
- Knowledge or experience in dance is an asset
- Must be available for some travel to support artistic staff on auditions tours, and chaperone group travel.

**Working Conditions**

VAB is a bright and welcoming environment that is home to many dancers coming and going throughout the day. Our custom-built offices support collaboration and teamwork through shared workspace and an open lounge. Our facility is fully accessible and close to many amenities.

**Behavioural Competencies**

All VAB employees demonstrate the 3 core competencies of teamwork, initiative, and service. This role also requires