Assistant Admission Officer

Organizational UnitUniversity of Victoria -> Student Affairs -> Office of the Registrar and Enrolment ManagementLocationUniversity of Victoria - Victoria, BC V8W 2Y2 CA (Primary)Posting Close Date12 January 2026Please note that positions will close at 4 p.m. on the closing date.FTE1.0Salary Grade$62, $81,896.00Additional Posting InformationN/ASalary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.ClassificationSG7Start Date1/19/2026End Date5/31/2026Employee Group:PEA - Termof Hires Needed1CategoryAdministrative and Support ServicesAbout this OpportunityStudent Affairs is committed to creating a vibrant and engaging learning community to inspire and enrich the lives of our students in support of the University of Victoria's vision "to be a university of choice for outstanding students, faculty, and staff from BC, Canada, and around the world". The Student Affairs portfolio includes: Office of the Registrar and Enrolment Management; Wellness, Recreation and Athletics; Campus Engagement; and Student Development and Success.In working to achieve this vision, the Office of the Registrar and Enrolment Management (OREM) places students at the centre of operations and supports students to achieve their academic and life goals. Individual connections with OREM team members and services, as well as interactions with on-line services, contribute to students' growth in knowledge, independence and confidence. Registrarial services strive to directly support students' success in their university studies, campus life and subsequent life pursuits. The range of services provided by the units within the OREM appear at every point in the student life cycle, beginning with recruitment and admissions, all the way through to convocation. Members of the OREM team strive to be consistent in their interpretation, communication and application of regulations, policies and procedures while being both professional and respectful of the diversity and complexity of needs across the university campus. The OREM interacts with staff, students, faculty, university and external community members in order to assist in the delivery of core services that cross operational and departmental boundaries (e.g., registration, class and exam scheduling). It is important that students and our university colleagues are well-informed and well-supported by the OREM and the services offered.The salary range for this position is:Recruitment range: $62,989 - $69,444 starting salary determined by the PEA Collective Agreement.Performance range: $81,896 salary range ceilingis available through annual performance increases.Job SummaryUndergraduate Admissions is a unit consisting of approximately 25 staff in the Office of Registrar within the Division of Student Affairs. Undergraduate Admissions processes, evaluates and conveys admission decisions to approximately 23,000 applicants annually in an effort to achieve university enrollment targets and goals of the Strategic Enrollment Plan in support of the University's Strategic Framework.Reporting to the Admission Coordinator, the Assistant Admission Officer is an important member of the Undergraduate Admissions team throughout the annual admission cycle and is often a first point of contact for applicants to the University of Victoria.The Assistant Admission Officer is self-directed while evaluating a high-volume portfolio of domestic applications from new, current and returning students that must be assessed quickly and accurately to support institutional enrollment goals. Problem-solving, critical thinking, a strong service orientation, good judgment, tact, diplomacy and professionalism are all essential for success in this position.Job RequirementsRequires a Bachelor's degree with at least two years related experience working in a post-secondary educational environment with an emphasis on admission administration and academic/transfer credit assessment of applicants; or an equivalent combination of education, training and experience. Extensive knowledge of the university calendar, domestic secondary/ post-secondary education systems, as well as the ability to understand and apply admission policies and procedures are essential qualifications.In addition:Ability to exercise good judgment in decision-making during the application of complex calendar regulations; analyze, and creatively problem-solve.Excellent interpersonal, verbal and written skillsMathematical calculation skillsSuperior organizational and time management skills while managing a heavy workload that requires flexibility to respond to operational demands.Independent and effective within a high-profile unit; work with tact, diplomacy and maintain the highest level of confidentiality at all times.Experienced user of office software including MS Teams; previous experience using a student information system and other reporting systems such as Banner, FAST, AIRS, TCS, SAS and Sharepoint/Connect.Culturally sensitive and strong commitment to providing student-centered service.Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.Equity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and human rights in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of historically and systemically marginalized groups.Read our full equity statement here: Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact: Any personal information provided will be maintained in confidence.What UVic Offers: To learn more click here