Fleet Administrator

Fleet Administrator

For Those Who Seek To Redefine

The greatest achievements in history are borne from the greatness within people - where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.

As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada’s skylines coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story.

We are a dynamic team of over 5,000 with a range of professions, backgrounds, and areas of expertise. This breadth of diversity in people and opportunities is one of greatest aspects of building your career with Bird. Every trajectory looks different. At Bird, you hold the pen and you write your story. As you unlock your potential, you are surrounded by a team that supports you every step of the way.

At Bird, we are focused on building a culture that brings together ideal team players who facilitate possibility every day. We are looking for those who have the courage and confidence to be humble; the self-motivated, ambitious professionals who are hungry; and those who never lose sight of their intuition, emotional intelligence, or the unequivocal impact of being people smart.

Reporting to the Equipment Manager, the Fleet Administrator is accountable to complete all fleet administrative processes and ensures that they are completed in a timely manner with records maintained for the Equipment Management Team. In addition, the incumbent will respond to ongoing vehicle/driver needs from operations on a continual basis.

This position is based in Edmonton, AB.

**Responsibilities**:
Fleet Management- Works extensively with third party Fleet Management Company (FMC) in the administration of Bird’s Fleet Program.- Engages third party Fleet Management Company (FMC) and drivers to resolve issues as they arise.- Collaborates with Finance/SCM/Operations in disposal of used vehicles and equipment to obtain best value for the company.- Assists the equipment management team in maintaining fleet logs or database including vehicle mileages and fleet cards (tracking, distribution and cancelling).- Tracks maintenance and inspection records for all company fleet.- Ensures the registration and licensing are current and distributed within each unit.- Assists with the documentation and maintenance of National Safety Code (NSC) assigned Fleet and ongoing compliance.- Manages GPS system including inputs, reporting, setups, maintenance and minor user support.- Coordinates and monitors vehicle transfers between branches, locations and divisions.- Provides support in managing insurance claims and out of service scenarios.

Documentation and Communication- Assists in preparation of Fleet related policies, procedures and processes.- Prepares reports and communications for distribution to management.- Maintains and prepares reports for training materials, manuals and electronic files.- SharePoint maintenance of Asset related Fleet inputs.- Data entry and filing.- Other duties as assigned by the manager.

What We Are Looking For- 3+ years' of experience in an Administrative position- Knowledge of personnel policies and procedures and willingness to comply with company policies for privacy and confidentiality, applicable laws and regulations- Possess strong interpersonal skills including tact, diplomacy and flexibility to work effectively with all levels and personalities within the organization- Demonstrate excellent written and oral communication with the ability to problem solve, and have ingenuity to coordinate problem resolution and execute requirements in team environments- Effective and efficient problem solving and decision-making skills; thoughtful, proactive and creative- Demonstrates a sense of urgency and strong commitment to achieving goals; ability to work in a challenging, fast-paced environment- Ability to forge, grow and maintain positive relationships with multiple groups- Able to manage multiple priorities simultaneously and meet the time demands of unpredictable activities, capable of handling pressure and challenges in a dynamic business environment- Ability to work within tight deadlines and prioritization of work to achieve them- Strong analytical, critical thinking, problem-solving skills, and a high degree of accuracy and attention to detail- Advanced experience in Microsoft Office and internet based web access- SAP/Viewpoint experience would be considered an asset- Valid driver’s license

What We Believe In

Safety

Safety is a moral obligation.