Fleet Administrator

7 days ago

Edmonton, Canada WesTower Communications Ltd. Full time

1. Equipment procurement and enrollment in associated management systems with emphasis on proactive management of:
a. Operating costs and reliability
b. Service, Maintenance, and Inspection Certification programs.
2. Day to day maintenance of the 1) Operational 2) Financial and 3) Telematics Fleet platforms.
3. Competent support of the Hours of Service (HOS) and Electronic Logging Device (ELD) programs.
4. Reporting on and analysis of Key Performance Indicators
5. Coaching and support of Branches’ day-to-day operational Fleet needs

Core Competencies
Effective organizational and communication skills combined with solid commercial fleet management background. Mechanical aptitude with capability to make rational decisions in a fast-paced, diversely focused business environment. Experience with process development, implementation and compliance administration will be key competencies.

Job Duties
- Oversight of foundational Fleet administration activities in areas such as Fleet Card management, asset registrations, telematics and ELD user management.
- Assist with development, implementation, and ongoing maintenance of a consistent corporate asset structure across the three primary management platforms.
- Ensure accurate asset inventory and associated records are consistently maintained and readily available.
- Provide day to day guidance and support to WTC Operations groups to ensure compliance to the Federally mandated ELD program (Knowledge of HOS & ELD (preferably Geotab) protocols would be considered noteworthy assets).
- Day-to-day support and guidance for Branch Operations personnel, focusing on adherence to key Fleet Management processes.
- Assist in implementation and effectively manage a robust asset scheduling program ensuring compliance to defined maintenance, inspection, and certification requirements.
- Assist in development, lead implementation, and establish a sustainable records management process for essential testing, maintenance, and production tooling.
- Daily, weekly, monthly reporting duties focusing on important Operational, Financial and Safety-related KPI’s.
- Other duties as deemed necessary.

Prerequisites
- High School Diploma, G.E.D. or equivalent.
- Post-Secondary education (preferred).
- Minimum 5 years of experience in a Commercial fleet coordination/management role.
- Knowledge of NSC and Provincial regulatory requirements
- Mechanical background and/or aptitude.
- Experience working with fleet management partners such at ARI, Element, Enterprise, etc.
- Understanding of interprovincial registrations, insurance, and other regulatory compliances for on-highway vehicles.
- Basic understanding of corporate business finances and process management.
- Comfortable with online business management, communication and training interactions involving a wide variety of internal and external stakeholders.
- Medium to advanced proficiency in Microsoft office products, specifically Excel, Word, Outlook, and PowerPoint.
- Self-starter able to work remotely, with mínimal direct supervision.
- Process oriented team player, open to new challenges with the ability to adapt to and promote change.
- Excellent communication and interpersonal skills.
- Integrity and professional ethics.
- Attention to detail.

Work Conditions
- Edmonton office-based
- Fast-paced environment with highly variable demands and priorities.
- Advanced time and priority management skills will be essential.
- Frequent interactions with all levels of internal and external stakeholders.

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