Administrative Coordinator

**Classification & Regular Hours**: Hours per Week: 35 Salary Grade: 13 Please note, this is a temporary full time contract opportunity with an expected end date of February 6, 2026. **Secondments are Welcome**: Click here for more details on secondment opportunities. **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference. **About Us**: Financial Services' mission is to provide effective financial leadership, services, information and stewardship in support of the academic, research and service activities of Western’s community. **Responsibilities**: The Administrative Coordinator will ensure the smooth and efficient coordination of administrative operations for the division. The role will provide guidance and support a wide range of administrative functions including the procedures, communications, event planning, and human resources coordination. The role will also provide daily scheduling and meeting preparation support to the Associate Vice President (Financial Services) and units. The role supports projects and may participate on or facilitate working committees and ensure the availability of necessary documentation, resources and information. **Qualifications**: **Education**: - Undergraduate Degree in Business Management/Administration or related field - Completion of, or working towards, Canadian Institute of Management Designation is preferred - Professional courses completed in human resources would be an asset **Experience**: - 5 years of progressive administrative experience within a complex office environment - 2 years of customer service experience - Experience providing HR support in a unionized environment preferred - Experience working in a financial or academic environment would be an asset Knowledge, Skills & Abilities: - Excellent verbal and written communication skills and confidence dealing with all levels of an organization - Proven ability to multi-task and prioritize with an eye to consistently producing high quality work and meeting deadlines in a demanding environment - Ability to establish and build healthy working relations and partnerships with clients, peers and external stakeholders - Positive, outgoing attitude with genuine client service orientation - Ability to plan and manage events - Creative problem-solving skills and sound professional judgment, especially regarding confidential/sensitive matters - Knowledge of approaches and techniques for working with individuals and groups in a constructive and collaborative manner - Demonstrated ability to support continuous process improvement - Advanced computer skills including word processing, database management and web design systems - Demonstrated adaptability, flexibility and patience with a willingness and motivation to learn new concepts and systems - Strong attention to detail and proofreading abilities - Self-driven, independent thinker who is highly motivated and possesses an intrinsic passion for quality - Proven ability to take initiative and champion a project from conception through implementation and evaluation - Strong record of teamwork with the motivation and ability to work with little supervision - Knowledge of accounting principles as well as Western policies and procedures would be an asset **Western Values Diversity**: Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources or phone 519-661-2194. **Please Note**: We thank all applicants for their interest; however, only those chosen for an interview will be contacted.