Personal Assistant to The Director

1 week ago

Brampton, Canada GLOW College of Artistic Design Full time

**Overview**

**Duties**
- Manage the Director's calendar, scheduling appointments and meetings effectively.
- Assist with administrative tasks, including data entry and digital filing, staff prescreening and correspondence.
- Prepare documents and presentations using Microsoft Office suites, canva or photoshop.
- Maintain organized records of files and documents, both physical and digital, to ensure easy access and retrieval.
- Provide staff and manager support by addressing inquiries and resolving issues as they arise.
- Coordinate travel arrangements and itineraries for the Director as needed.
- Assist in managing front desk operations, greeting visitors professionally and directing them appropriately.
- Use creative writing and graphic design skills for ongoing event and marketing initiative.
- Assist with event management ensuring planning, logistics, budget management as well as flexibility to attend trade shows and special events.
- Use applied AI where possible to work effectively and efficiently.
- Most importantly, maintain a dynamic, positive attitude to be represent the Director and all initiative. This role requires excellent people skills and is best suited for someone who excels at multitasking and being able to adapt to change.

**Experience**
- Proven experience in an administrative or clerical role is required, with a strong emphasis on organizational skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Canva is essential.
- Experience in customer service roles will be beneficial for effective communication with clients and stakeholders.
- Strong typing skills with attention to detail for accurate data entry and documentation.
- Excellent written and verbal communication skills.
- Knowledge of using various AI systems or ability to learn quickly.
- Knowledge of PR initiatives including press releases and media planning.

**Job Types**: Full-time, Part-time

Pay: $20.00-$22.00 per hour

Expected hours: 20 - 30 per week

Work Location: In person

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