Administrative Assistant, Managing Director, Finance

Job Title: Administrative Assistant, Managing Director, Finance & Treasurer Department: Corporate Finance, Corporate Services Position Type: Regular Full Time Salary Range: $69,804.00 – $87,255.00 per annum plus comprehensive benefits Hiring Range: $69,804.00 – $78,529.50 per annum plus comprehensive benefits Work Mode: Hybrid Location: 10 Peel Centre Drive, Brampton Hours: 35 hours per week The Opportunity Reporting to the Managing Director, Finance & Treasurer, you will play a critical role in ensuring the smooth operation of the Finance division. From managing schedules, coordinating meetings, generating, preparing and formatting reports and maintaining records, you'll be the organizational backbone that supports Finance's leadership and enables effective decision‑making. This is a role for a detail‑oriented professional who thrives in a fast‑paced environment, values confidentiality, and enjoys working collaboratively to keep things running seamlessly. What You Will Do In This Role Administrative Coordination – Provide proactive and direct administrative support for the Managing Director, Finance & Treasurer and the Senior Director, Business & Financial Planning and Deputy Treasurer. Organize and maintain calendars, schedule meetings, and resolve conflicts. Act as a point of contact for information submissions, approvals and monitoring of deliverables. Meeting & Committee Support – Schedule and set up meetings, prepare agendas, and distribute materials. Attend meetings, take minutes, and track action items for follow‑up. Track and monitor work plans and corporate reports on behalf of all of Finance through SharePoint, eScribe, Microsoft Lists, or other tools. Communication & Documentation – Respond and track information requests on behalf of Finance Directors. Draft, edit and prepare correspondence, reports and presentation materials as required. Manage incoming and outgoing mail and ensure timely distribution. Financial & Operational Support – Process and reconcile P‑card purchases and investigate discrepancies. Maintain accurate electronic and hard‑copy filing systems. Assist with business expense claims and travel reporting. HR & Onboarding Support – Organize and maintain employee records and data in HRMS Time and Attendance. Coordinate onboarding activities when required, including signing authority, provision of IT software and hardware, facility and system access. What The Role Requires Completion of a post‑secondary diploma or degree in office administration or a related field, or an equivalent combination of education and experience. Minimum 3 years of administrative support experience, preferably within a government or public sector environment. Strong proficiency in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, SharePoint) and other relevant software applications. Familiarity with the municipal finance sector in Ontario is an asset. Ability to apply discretion and maintain confidentiality. Strong organizational and time‑management skills with the ability to handle shifting priorities. Skills / Abilities Excellent verbal and written communication skills, including minute‑taking and drafting correspondence. Strong aptitude for the use of technology to improve the organization of work within a Division. Detail‑oriented with strong critical‑thinking and problem‑solving skills. Customer‑service focus with tact and diplomacy. Knowledge of Peel's programs and services is an asset. Familiarity with corporate policies, procedures, and major activities. Benefits Comprehensive Health, Dental, and Vision plan (including psychological health coverage) – starting on your very first day. OMERS Pension Plan – Automatic enrolment to secure your future. Vacation – 3 weeks per year (grows over time). Paid personal days and floating holidays – 3 personal days per year. Wellness initiatives – Flexible hours to fit your lifestyle. Performance reviews with merit increases. Supportive, respectful culture with inclusive leadership. Tuition reimbursement and other development resources. Work Arrangement The role offers a hybrid arrangement with a minimum of two days per week on‑site in Brampton. Additional in‑person presence may be required as operational needs evolve. Off‑site work must be within the province of Ontario. Interview Our recruitment process will include video conferencing technology. Important Application Notes Monitor your spam and junk email folders for communications regarding your application. If you do not respond, we will assume you are no longer interested and your application will be removed from the competition. About Peel Region Peel Region consists of the cities of Brampton and Mississauga, and the town of Caledon. It delivers essential services to more than 1.5 million residents and approximately 200,000 businesses across a wide range of resident‑focused services. Diversity & Inclusion Peel Region is committed to a diverse and inclusive workplace where everyone is respected and valued. We strive for fairness, opportunity to grow, and accommodate all applicants. Please contact us to discuss accommodations or accessible formats and communication support. #J-18808-Ljbffr