Accounts Payable Clerk

7 days ago

Kitchener, Canada City of Kitchener Full time

**Accounts Payable Clerk** (Temporary Full Time for Approximately 4 Months)**

**Job**S**tatus**:
Temporary Full-Time

**Pay & Grade**:
$51,512 to $63,923 Annually **Grade/Band**: 4

**Hours** of Work**:
35 Hours per week

**Initial location**:
Kitchener City Hall

**Posting period**:
September 11, 2025 to September 19, 2025 (at 6:00pm)

**Overview**

The Accounts Payable Clerk verifies and processes Trade Accounts Payable (amounts payable to suppliers for goods delivered or services consumed in the ordinary course of business) and provides customer service to vendors and internal users.

**Responsibilities**
- Reviews SAP vendor files through various reports for unmatched invoices, goods receipt documents, purchase orders and field orders in order to ensure appropriate approvals and adherence to the Purchasing By-law.
- Works with vendors, Supply Services, and departmental staff to follow up on all unmatched documents.
- Completes data entry for invoices, ensuring all data has been entered properly; investigates discrepancies.
- Requests adjustments to ensure invoices are paid in a timely manner.
- Matches weekly cheques (printed cheque payment advices to vendor invoices) and performs a cheque audit of Trade Accounts Payables.
- Reconciles monthly vendor statements, ensuring all vendor accounts are current; requests copies of invoices when required.
- Ensures proper invoice terms, proper sales tax terms, and discounts are taken when data entering invoices.
- Responds to internal and external customer (vendor) inquiries and/or concerns (e.g. invoice concerns, discrepancies).
- Contacts and follows up with staff and vendors to resolve and/or clarify outstanding issues.
- Assists with maintaining and organizing the A/P file room, including weekly filing and the annual records retention exercise.
- Performs other duties as assigned.

**Requirements**:

- Grade 12 diploma or equivalent.
- 1-2 years of Accounts Payable experience.
- Advanced knowledge of general ledger (SAP) Accounts Payable module to be able to troubleshoot and problem solve complex accounts payable problems.
- Knowledge of general office procedures and accounting principles.
- Knowledge of Purchasing By-Law and Sales Tax legislation.
- Knowledge of Construction Lien Act for preparing progress/holdback payments on construction contracts.
- Ability to process Accounts Payable documents, reconciling applicable vendor statements, and facilitating cheque audit processes.
- Time management skills and ability to perform multiple tasks while meeting strict deadlines with minimum supervision.
- Communication and interpersonal skills to interact with co-workers, internal departmental staff, customers, and vendors.
- Math skills to calculate percentages, discounts, and taxes.
- Ability to input information accurately and efficiently to a complex Enterprise Resource Planning (ERP) accounting system.
- Reliable with a good attitude and employment record.

**Department/Division**:
Financial Services, Financial Operations

**Group**:
CUPE 791

**Competition Number**:
2025-323

**Job Code**:
0220

**Number of positions**:
1

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