Accounts Payable Clerk-finance

**Work Type: Temporary Full Time**
- St. Mary’s General Hospital’s renewed vision of ‘Inspiring excellence. Healthier Together’ lays out a plan for growth, and innovation that will keep pace with the community and region that it serves. It also reflects our strong culture and values of compassion, respect, inclusion, integrity, collaboration and innovation that we bring to each interaction with patients and each other within the hospital and extends that commitment to how we will work with our partners across the health system. When you join St. Mary’s, your contribution will make a positive impact to the quality of life for patients and families. You will contribute to our mission: Living the legacy - Compassion. Faith. Discovery. _

New employees must provide documentation of a 2-step TB screening, as well as proof of immunity to measles, mumps, rubella, and varicella (chickenpox) prior to their start date at St. Mary’s General Hospital. Staff will require clearance from Employee Health and Wellness before they are able to begin any position within SMGH.

**Position Summary**:
The Accounts Payable Clerk is directly responsible for performing data entry and related duties in disbursing non-payroll accounts payable to individuals, suppliers, corporations, and other entities. This includes filing, maintaining and updating financial spreadsheets and performing other administrative duties of the finance department. The A/P Clerk will also ensure the timely and accurate processing of payment documents such as purchase orders, travel reimbursements, stipends, and any other accounting transactions related to Accounts Payable management. This position involves diplomatic interaction to provide billing information and support in order to facilitate daily bank reconciliations _. _

**Position Responsibilities**:
**Data Entry**

Enter Accounts Payable data accurately and precisely into the system.

Post A/P data to profit/loss reports, balance sheets, income statements, and other documentation.

Post Accounts Payable data to profit/loss reports, balance sheets, income statements, and other documentation.

Perform other administrative duties of the finance department.

Perform Accounts Payable and Administrative filing duties.

**Data Processing and Review**

Update financial spreadsheets ensuring accuracy and conciseness.

Investigate payment problems while following corporate A/P policies and procedures.

Review bills to the company for potential errors and/or discrepancies.

Investigate and resolve billing discrepancies or misapplied cash transactions.

Balance daily A/P batches; prepare and distribute payment reports and statistics to key personnel.

Post and reconcile company payments to general ledgers.

**Communications and Collaborations**

Collaborate with the Finance team to maintain Accounts Payable performance levels.

Ensure the strict confidentiality and privacy of financial records as they relate to the organization and its business partners.

Demonstrate values and a commitment to foster a healthy, supportive work environment dedicated to delivering a high quality care experience though compassion, innovation and respect.

Perform other duties as assigned.

**Position Requirements**:
Successful completion of an Accounting diploma or working towards accounting degree or diploma.

Minimum one (1) to three (3) years direct experience in an Accounts Payable role or capacity.

Demonstrated ability to accurately calculate, post, correct, and manage accounting figures and financial records.

Strong up to date knowledge of payment regulations and fair credit practices.

Ability to possess a high level of moral judgment for handling confidential information and monetary transactions.

Experience in gathering data, compiling the proper information, and preparing financial reports.

Able to successfully perform moderate to complex account reconciliations.

Basic knowledge of accounting systems, budgets, and internal controls.

High level of proficiency with Microsoft Office productivity suite, specifically Excel.

Effective attention to detail and a high degree of data entry accuracy.

Able to build and maintain lasting relationships with other departments, key business partners, and government agencies.

Successfully able to perform their function in accordance with prescribed standards that focuses on the priority of People Safety and the delivery of the highest standard of Quality Care.

Demonstrate the physical and mental capabilities necessary for proper and efficient performance of the essential duties of the position.

**Preferred Requirements**:
Excellent teamwork and team building skills to effectively collaborate with other members of the finance team.

Sound analytical thinking, planning, prioritization, and execution skills.

**Application Instructions**: