Corporate Safety Assistant

:
**General Information**:
**ONTARIO HUMAN RIGHTS CODE**: It is a contravention of the Human Rights Code of Ontario to discriminate on the basis of: race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, marital status, family status, disability, age, record of offences, gender identity or gender expression. Therefore, a resume submitted to the City must not include references to any of the above characteristics. Do not include:

- Photos
- Any certificates that have photo identification
- Driver’s licences
- Police records checks

**ACCOMMODATION**: Reasonable accommodations are available upon request for all parts of the recruitment process.

**PRIVACY**:Personal information on this form is collected under the authority of the Municipal Act, c. 302, as amended, and will be used to determine eligibility for employment. Questions about this collection of personal information should be directed to the Human Resources & Corporate Safety Division, 125 Syndicate Ave Suite 42, Thunder Bay, Ontario, P7E 6H8, Telephone: 625-3866

Application forms must reference the competition number and be submitted to Human Resources by 11:59 p.m. on the closing date.

**Job Description**:
***: Under the general supervision of the Manager - Corporate Safety, supports the Corporate Safety section through training coordination, administers the Hearing Assessment program, and performs administrative, research and statistical duties.

**MAJOR RESPONSIBILITIES**:

- Assists with safety training coordination such as booking rooms, allocating of costs to departments and entering training records.
- Updates and edits the Corporate Safety section of Inside CTB.
- Administers the Hearing Assessment program as part of the Hearing Conservation program, through the scheduling and administering of hearing assessment tests.
- Coordinates First Aid and Corporate Safety training as required; enters training courses and participant information into database, and prepares training record reports.
- Conducts research as assigned and prepares statistical reports.
- Assists the WSIB Claims Analyst in filing and processing claims; provides support and back-up to the WSIB Claims Analyst as required.
- Assists with the administration of Safety Management System (SMS) software and supports the SMS program.
- Maintains Parklane Online Injury Reporting distribution list and assists Supervisors in completion of reports as required.
- Processes payables, receivables, and journal entries and maintains petty cash and the budget, as required.
- Schedules, prepares, distributes and assembles materials for safety related meetings; attends, records, and distributes meeting minutes.
- Provides confidential administrative support, including but not limited to, scanning, typing reports, memos, and letters, proofreading and editing, photocopying, processing forms, maintaining files and databases, etc.
- Maintains and updates records management and the archiving process for Corporate Safety.
- Performs such other duties as may be assigned.

**QUALIFICATIONS**:
**Education/Experience**:

- Diploma in business administration, Occupational Health and Safety or a related field and one to three years’ of experience related to the major responsibilities; or
- Certificate in general office administration or Occupational Health and Safety and two to three years of experience related to the major responsibilities

**Skills/Abilities**:

- Ability to deliver presentations to a variety of audiences
- Ability to communicate effectively and concisely, both orally and in writing
- Superior customer service skills and the ability to deal with the public and staff in a courteous and tactful manner
- Ability to exercise judgement when dealing with confidential or sensitive issues
- Ability to analyze, problem-solve and make required decisions
- Self-starter with proven organizational and time management skills
- Ability to work well under pressure and deadlines in a fast-paced environment
- Ability to work independently and as part of a team
- Must be at an intermediate skill level in word processing and spreadsheet software
- Competent within the meaning of the Occupational Health & Safety Act

**Assets**:

- Knowledge of WSIB claims management and procedures and the ISO 45001 standard
- Experience with SAP, Parklane and presentation software
- Knowledge of structure and functions of City Departments, outside boards and local community groups

**CONDITIONS OF EMPLOYMENT**:

- Must undergo a successful Criminal Record and Judicial Matters Check (CRJMC)
- Will be required to travel to various work locations and provide own transportation
- Must sign and abide by Employee Confidentiality Statement