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Commercial Property Administrator

3 weeks ago

Victoria, Canada Itziar Management LTD Full time

Are you a detail oriented and organized administrative professional? Itziar Management is seeking a full-time Commercial Administrator to efficiently manage administrative processes and ensure the smooth day-to-day operations of our busy commercial team.

We’re a local operator of quality apartments and commercial facilities in Vancouver and Victoria. Established in 1998, we are an active partner in our community and believe in a hands-on approach to everything we do. We provide well-maintained facilities and have an open communication policy with our tenants and on-site management staff. We are a family run business with a positive and inclusive culture that values and supports its employees. If you think you’d be a good fit for our team, we’d love to hear from you

**Who You Are**

You are highly organized and excel at streamlining administrative processes to ensure efficiency. With a keen eye for detail, you’re the go-to person for ensuring tasks are completed accurately, including updating and maintaining systems, databases, and files. Your clear communication and strong interpersonal skills enable you to build effective relationships with tenants, contractors, and team members alike. Thriving in a fast-paced environment, you manage multiple tasks seamlessly and prioritize your time effectively.

**What You’ll Be Doing**

The primary purpose of this position is to maintain administrative processes and procedures to support the Commercial team.

Duties include, but aren’t limited to:

- Serving as the primary point of contact for the Commercial team, receiving enquiries and forwarding to the Commercial Managers when appropriate
- Carrying out general administrative tasks, including filing, document management, data entry, and systemic archiving of contractual data
- Administrating contractual documentation and correspondence
- Assisting in the preparation of the annual budgets and year end recoveries.
- Maintaining trackers to ensure data is up to date
- Producing templates for commercial requirements
- Assisting with tenant move in/move outs
- Collecting tenant liability insurance information
- Reviewing leases and recording important terms, and keeping track of dates
- Assisting in contractor quotes and engagement
- Reviewing invoices and accounts payable coding

**Qualifications**
- Minimum 2 years of experience in commercial property administration
- Understanding of commercial property management
- Basic understanding of accounting
- Proficiency in property management software is an asset
- Strong English communication skills - both verbal and written
- Clear Criminal Record Check as this is a position of trust

**Salary**

$55,000 - $65,000 per annum.

**Other Information**

Recruitment Process: Applicants will be required to demonstrate their suitability for this position by meeting the minimum level of qualifications and experience in order to be invited into the selection process. A Criminal Record Search and reference checks will be conducted as part of the process.

Status: Full-time permanent

Hours Per Week: 40 + on call

Benefits Offered: Extended Health, Dental, Vision, Life Insurance, Casual Dress Code, Paid Time Off

Vacation: Two weeks to start

Our buildings are non-smoking facilities

**Job Types**: Full-time, Permanent

Pay: $55,000.00-$65,000.00 per year

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- Life insurance
- Paid time off
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday

**Experience**:

- commercial property administration: 2 years (preferred)

Work Location: In person