Office Administrator
2 weeks ago
**Job Title**:Office Administrator British Columbia
**Company**:TRH Technical Services Inc.
**Company Address**: 140 McGovern Dr., Cambridge, ON, CAN N3H 4R7, Unit:23
**Depot Address**:19051-27th Avenue, Surrey, BC V3Z 5T1
**Company Contact Information**: 1-844-371-9488
**Department**:Office
**Reports to**:Karie Tait - Service Manager
**Job Description Date**: 2025/06/09
**Statement of Purpose**:
TRH Technical Services Inc. and is one of Ontario's largest independent medical service companies. With over 30 years of experience, TRH Technical Service Inc. is your technical solution for the servicing and sales of medical equipment and parts. We are based in Cambridge, Ontario and offer sales across Canada, and in this position you will be reporting to our Surrey Depot. We are looking for an Office Administrator to provide accounting duties, scheduling duties, and inventory management. You will have the opportunity to respond to client and vendor inquiries, complete accounting tasks and work for a company that pays bonuses based upon work completed.
**Education**:
- University / College degree / diploma
- Experience with Sage 50, and Microsoft Access as asset
**Experience**:
- Minimum of three years Administrative experience
**Required License or Certifications**:
- Driver's License (G)
**Skills**:
- Demonstrated communication, organization and interpersonal skills
- Ability to work with minimum supervision
- Strong organizational skills
- Excellent oral and written communications skills
- Proficient in the use all Microsoft Products
- Proficient in Data entry
- Experience with Sage 50 is an asset but not required
**Key Responsibilities**
**Client & Vendor Communication**
- Respond to client inquiries in a timely and professional manner
- Respond to vendor inquiries and requests
- Compose and send internal communications
**Inventory Management**
- Monitor and maintain inventory locations
- Conduct and document inventory counts
**Phone Communication**
- Answer incoming phone calls professionally
- Return phone calls as necessary
**Quotations & Proposals**
- Prepare and send new quotations to clients
- Follow up on sent quotations
- Mark expired quotations in the system
**Service Scheduling**
- Book preventative maintenance appointments
- Schedule demand maintenance services
- Arrange emergency service calls as required
**Reporting**
- Generate and send reports to customers
- Run internal reports for team use and management
**Shipping & Receiving**
- Receive customer equipment and document intake
- Receive and verify incoming purchase orders
- Log and manage miscellaneous incoming items
**Ticket System Management**
- Manage and monitor all tickets in the system
- Create new service and support tickets
- Generate monthly tickets as scheduled
- Coordinate scheduling of tickets
**Website Management**
- Perform data entry of parts and product information on the website
**Other Duties**
- Complete other related duties as assigned by management
**Job Types**: Full-time, Permanent
Pay: $23.00-$26.00 per hour
**Benefits**:
- Company car
- Company events
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Profit sharing
- RRSP match
- Vision care
Ability to commute/relocate:
- Surrey, BC: reliably commute or plan to relocate before starting work (required)
**Experience**:
- Administrative: 1 year (required)
**Language**:
- English (required)
Work Location: In person
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