Project Coordinators/administrators

2 weeks ago

Calgary, Canada Wilco Contractors Southwest Full time

**Wilco Contractors Southwest**is looking for another motivated Project **Administrator/Coordinator** to join our growing team in Calgary. This position will work under our **Project Managers and Ownership,** for both our **Civil Construction**and **Landscape Development Divisions.**

We are looking to bring on the right individual towards the new year **(December 2025 or January 2026),** as we prepare and plan for our incredibly busy 2026 season ahead.

**Responsibilities may include but are not limited to**:

- Provide ongoing administrative support to Project Managers and Corporate Management, **regarding RFI's, change orders, tenders, plans, and documentation.**:

- Manage project workflow and coordination from design through contract administration process during construction.
- Creating & managing purchasing orders and accounts payable invoices, including weekly reporting.
- Review and verify submissions by contractors including documentation for invoicing and ensure all scope of work changes and costs are recorded and approved prior to execution in the field.
- Keeping work order logs and client billing files up-to-date.
- Assistance in the coordination of client renewals
- Assist in inventory purchases and reconciling.
- Preparing vendor partnership agreements

**Qualifications/Requirements;**
- 2-3+ years experience in **Project Administration** or **Coordination** roles, in the **Construction**or **Landscape** sectors.
- Civil Engineering Technologist diploma or related education (2+ years) considered an asset.
- Proficient with Microsoft Project and Microsoft Office Suite (Word, Excel, Outlook).
- **Experience with Bidding/Estimating Software is a strong asset.**:

- Ability to read and interpret contracts, construction drawings, and technical reports.
- Strong organizational skills with the ability to prioritize and multi-task in a fast-paced environment.
- Excellent communication and teamwork skills with the ability to work closely with field teams, office staff, clients, and vendors.

Please note - We are looking to bring on the right individual towards the new year **December 2025 or January 2026 time frame.**

Pay: $58,000.00-$75,000.00 per year

**Benefits**:

- Extended health care

**Experience**:

- Project Administrator: 2 years (required)
- Project Coordinator: 2 years (preferred)
- Construction: 2 years (preferred)
- Estimating : 1 year (preferred)
- RFI's, Tenders, Change Orders: 1 year (required)
- Bidding Software: 1 year (required)
- Office Programs: 2 years (preferred)

Licence/Certification:

- Certified Engineering Technologist (preferred)

**Location**:

- Calgary, AB (required)

Work Location: In person

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