Project Coordinator

**About the Opportunity**

Coupled with the diverse learning and project experience opportunities, do you see yourself excited to contribute to
- Project and Contract Administration Support - Supporting Project Leaders with the coordination of projects throughout all phases from initiation to completion. This includes tracking project schedules, drafting documents, project correspondence, record organization, tender/contract creation and execution, obtaining paperwork, preparing progress draws, and coordinating other administrative details.
- Financial Administration - Tracking budgets and providing regular updates to Project Managers. Coordinating sub-consultant billings and assisting with client billings, including the preparation of draft invoices and collaborating with the accounting department. Utilizing various reporting tools and creating financial reports as required by individual Project Managers. Supporting invoice coding, tracking, and supporting follow-up on delinquent accounts.
- Team Coordination - Following team schedules to monitor project status and milestone dates, monitor existing and projected workloads for resource allocation, coordinate team meetings, take meeting minutes, and follow up on action items. Collaborating closely with the team on branch and companywide administrative and quality system procedures, coordinating meetings, and providing administrative support to team members as required.
- Correspondence and Document Production - Drafting project correspondence with mínimal instruction and using a variety of software to create correspondence, reports, proposals, presentations, schedules, and budgets. Gaining an understanding of laws and regulations and assisting in drafting standard legal agreements. Developing knowledge of the quality system and collaborating with team members to ensure that protocols and standards are met regarding project administration/management, documentation, peer review, etc.
- Quality Management** **- Developing knowledge of the quality system and collaborating closely with team members to ensure that protocols and standards are met.
- Branch Support - Working collaboratively to support our business's continued growth and evolution.

**About You**
- **Technically proficient and experienced with Microsoft Suite** - You have a strong knowledge of Word, PowerPoint, and Excel.
- **Positive outlook and highly developed interpersonal skills** - You are able to quickly develop a rapport with staff and clients (internal and external).
- **Strong service orientation **- You continually meet the needs of the team and internal clients by responding to requests efficiently and effectively.
- **Take ownership and initiative** - You take personal responsibility for the quality and timeliness of work and achieve results, anticipate the impacts of the actions and the needs of others.
- **Thrive in a fast-paced environment** - You are able to follow accounting and administrative processes accurately and meet business deadlines.
- **Aptitude for numbers** - Numbers don't scare you, and you have basic knowledge and aptitude for financial administration and accounting principles
- **Strong attention to detail and critical thinking skills** - You prioritize key actions, handling a demanding workload and competing deadlines.
- **Strong organization/file management skills** - You complete tasks while staying mindful of all aspects involved regardless of magnitude, reviewing workload and processes while maintaining your attention to detail.
- **Excellent writing and proofreading skills** - You are confident with formatting documents, and writing and compiling proposals, memos, letters, and meeting minutes.

**About Us**

Urban Systems is a Canadian employee-owned interdisciplinary community consulting firm. We are united in our mission to transform communities everywhere into vibrant places where people want to live today, tomorrow, and forever.

At Urban Systems, vibrant communities are everything—including our own work community. Since 1975, we have grown to more than 700 people with 18 offices across Canada. Every day, our purpose-driven team works closely with our clients and their communities to deliver impactful work. We are proud to work with diverse clients, including Indigenous communities, all levels of government, commercial and residential land developers, and the natural resource sector.

We care for our communities and for our people. It's our differences that make us exciting, and our shared belief in Urban Systems that binds us together. We're searching for the creative and passionate and the curious and courageous to join us in creating meaningful and generational change in communities.

**Our Commitment to You**

Are you looking for opportunities to participate in challenging projects and work with multiple teams? Join a diverse and supportive group of professionals at Urban Systems and take part in impactful work building vibrant communities across Cana