Communications & Event Coordinator

**Position: Communications & Event Coordinator**
**Employment Type: Full-time, Permanent**
**Salary: $63,000 a year + Health and Medical Insurance Benefits and RRSP**contributions**

About Canadian Parents for French, BC & Yukon

Canadian Parents for French is a nationwide, research-informed, volunteer organization
representing thousands of members across Canada. We believe in fostering creative,
empathetic, and adaptive individuals through bilingualism, supporting all learners in
accessing opportunities to learn and use French.

Position Summary

The Communications & Event Coordinator is responsible for developing and maintaining CPF
BC & Yukon’s communications profile, including website content, social media management,
and e-newsletters. The role also includes planning and executing events such as the annual
AGM & Conference, annual advocacy breakfast, virtual events, and the BC & Yukon Concours
d’art oratoire competition.

The Concours d’art oratoire is a significant part of the role, requiring focused event
coordination between November and May each year. The coordinator will manage all aspects
of the provincial semi-final event, working closely with schools, volunteers, and participants.
This position reports to the Executive Director of CPF BC & Yukon.
This is a hybrid position, and the coordinator will be expected to commute to Vancouver
during office days as well as other locations as needed.

**Roles & Responsibilities**

1. Communications (40%)
- Manage CPF BC & Yukon’s social media accounts, ensuring engaging and informative

content is shared regularly.
- Develop and update website content, ensuring information remains relevant, clear, and

visually appealing.
- Research and prepare monthly Chapter Updates and All-Member communiqués.
- Create materials that outline CPF BC & Yukon’s position on issues, including fact sheets,

briefing documents, and advocacy resources.
- Copy edit materials to maintain clarity and consistency across all communications.
- Oversee communications for CPF-led initiatives such as the Membership Drive, AGM &
Conference, and Concours d’art oratoire.

Event Coordination (30%)

2. - Plan and execute CPF BC & Yukon events, ensuring smooth delivery and high-quality
experiences.
- Organize event logistics such as speakers, special guests, venues, promotional materials, and

entertainment.
- Recruit, train, and manage volunteers for events, ensuring a positive experience.
- Oversee event registrations and develop event schedules.
- Establish and maintain relationships with key partner organizations, sponsors, and

advertisers.
- Conduct post-event evaluations and provide recommendations for future improvements.

3. Concours d’art oratoire Coordination (November - May) (30%)
- Plan and execute the BC & Yukon semi-final Concours d’art oratoire, using the existing

framework and staff advisory support.
- Engage with school districts and schools, providing information and encouraging

participation.
- Recruit, train, and manage volunteer judges, ensuring a well-organized event.
- Act as the primary contact for the event, responding to inquiries in a timely and professional

manner.
- Manage event budget and track financial benchmarks.
- Liaise with key partner organizations, sponsors, and stakeholders to enhance the event’s

reach and success.
- Troubleshoot and manage any issues that arise on the event day.
- Prepare a post-event report with analysis and recommendations for future improvements.
- Develop a step-by-step guide for event succession planning.

**Qualifications & Requirements**
- Demonstrated experience in event coordination (e.g., competitions, conferences).
- Excellent time management and communication skills.
- Strong ability to build and maintain productive relationships with stakeholders.
- Proficiency in social media management and content creation.
- Experience managing websites (WordPress experience preferred).
- Demonstrated proficiency in Excel and other administrative tools.
- Experience managing budgets for events and projects.
- Experience with virtual event management is an asset.
- Proficiency in French is an asset but not required.
- Submission of references is required upon request.

**Work Environment**

This position is hybrid, and the coordinator will be expected to commute to Vancouver during
office days as well as other locations as needed. Some evening or weekend work may be
required to accommodate event schedules.

**Application Process**:
by 5pm Pacific Time on Friday, March 7.

CANADIAN PARENTS FOR FRENCH - BC & YUKON BRANCH
227c-1555 West 7th Avenue, Vancouver BC, V6J 1S1