Events and Communications Coordinator

Staff - Non Union

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Conferences, Accommodations and Ceremonies, Level A

Job Title

Events and Communications Coordinator

Department

Communications | Equity & Inclusion Office

Compensation Range

$5,365.42 - $7,709.92 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

October 29, 2025

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

Ongoing

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

The Equity & Inclusion Office is committed to ensuring that UBC is a community in which human rights are respected and equity, diversity and inclusion are integral to university life. Through its leadership, vision and collaborative action, the Equity & Inclusion Office will further UBC's commitment to excellence, equity and mutual respect.

The position works to support the development and execution of event programming and campaigns of the Equity & Inclusion Office (EIO) designed to engage students, faculty and staff in knowledge sharing and learning, community building, and behaviour change towards building a more inclusive UBC.

The position may coordinate individual events - such as workshops, dialogues and panels, meetings, and other virtual gatherings - or initiatives of broader scope such as event series and/or campaigns. Related to events, the position may support event communications planning and promotional material development.

Organizational Status
Reporting to the Communications Manager within the UBC Equity & Inclusion Office, the Events Coordinator delivers event and event communications coordination to advance unit and university equity, diversity, and inclusion goals. The position works directly with internal EIO teams as well as other key partners across the university.

Work Performed

EVENT COORDINATION-
- Takes the lead in coordinating planning, development, and execution of events, working with internal and external partners as needed. Applies project management practices to event management, aligned with UBC and industry standards, health and safety guidelines, and equity, diversity, inclusion and accessibility principles.- Liaises with various stakeholders, including UBC Information Technology, UBC Media Studios, UBC Communications and Marketing, alumni UBC, venues, catering groups, other faculties and portfolios, students, and as needed, partners in the community outside of UBC to ensure smooth, consistent, and predictable delivery of events.- Coordinates online and in-person event logistics including, amongst other related duties, identifying, gathering, determining and advising on event needs, including appropriate event formats, accessibility considerations, EDI, power and representation dynamics, agenda,
- requirements, speaker and partner coordination, venue booking or online event platform set-up, audio-visual and engagement technology, catering, vendor sourcing, development of scripts, run-downs, briefing notes and other event documentation.- Conducts pre, on-site and post event activities by monitoring activities, addressing concerns and resolving problems to ensure the success of each event.- Conducts event debriefs and produces summary event reports, including budget and participation and engagement analytics collected by deploying and administering event evaluation surveys.- Attends events and provides on-site or live virtual support/coordination during event proceedings, including launching presentations, polls, monitoring live chats and attendance, and offering limited technical support to attendees.- Maintains participation lists and shares subscriber information as appropriate with the communications team to support future engagement.Works with the Communications Manager and EIO teams to develop a strategic vision and an integrated approach for events to maximize effectiveness of efforts; helps engage partners to identify, brainstorm, and map out a quarterly and annual events calendar reflective of EIO priorities and goals and maintains information in an online collaboration system like AirTable.

RESEARCH AND DEVELOPMENT- Responsible for conducting research into emerging and promising practices around online events and engagement and shares findings;