Events Coordinator

Staff - Non Union

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Conferences, Accommodations and Ceremonies, Level A

Job Title

Events Coordinator

Department

Events | Operations and Administration | UBC Sauder School of Business

Compensation Range

$5,365.42 - $7,709.92 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

September 15, 2024

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

UBC Sauder School of Business is one of the world’s leading business faculties. The school consistently ranks among the top 100 in the world and is recognized internationally for excellence in research and learning, an outstanding faculty and unmatched global partnerships. A collaborative and respectful culture within which all members of our community can thrive is a key principle in our strategic plan, and one that underpins our educational mission.

We acknowledge that UBC Sauder at the Vancouver Point Grey campus is situated on the traditional, ancestral and unceded territory of the Musqueam. We acknowledge that UBC Sauder at UBC Robson Square is situated on the traditional territory of the Musqueam, Squamish and Tsleil-Waututh.

The Events Coordinator is responsible for planning, organizing and executing a variety of events in support of the mission and strategic goals of the UBC Sauder School of Business both locally and internationally. The Events Coordinator develops and executes event protocols and standards expected of a highly regarded business school and world class university.

The Events Coordinator is involved in ongoing communication and feedback, as well as developing/recommending event strategies based on multiple stakeholder needs. Follows and adheres to UBC policies and ensures program standards and protocols required for an internationally recognized business school are met. The Events Coordinator sits on various committees and works collaboratively with the events management team to ensure successful execution of all events on behalf of the UBC Sauder School of Business; plans and delivers events requirements including allocation of resources.

Key aspect of this position is striving for exceptional customer service to ensure all internal/external clients receive an outstanding and memorable event experience.

Organizational Status
Reports to the Events Manager. Maintains positive, close working relationships with the events management team as well as the Dean's Office, senior leadership of the UBC Sauder, Faculty Advisory Board, various business units within UBC Sauder, faculty, employees, student and other faculties on campus, UBC Ceremonies and Events, UBC Service Providers and external stakeholders.

Work Performed- Responsible for planning, organizing and executing event logistics, including the negotiations of venue, catering contracts, etc. for internal/external student groups, clubs, etc. (e.g., event booth, workshops, seminars, conferences, etc.).- Works collaboratively with the events management team to ensure successful execution of internal/external student group events; ensures no conflicts or interruptions with other events going on simultaneously, etc..- Develops event plans and carries out all arrangements around preparation for and managing successful events.- Conducts all pre-, in
- and post-event activities by monitoring the operational activities, addressing concerns and resolving problems to ensure the success of each event.- Develops, recommends and implements policies, protocols and procedures affecting event planning and administration of the various events.- Leads staff by setting standards and goals for client services, accuracy and efficiency as they relate to the success and completion of events.- Responsible for the development and implementation of the event management procedure manuals for the various event management activities.- Supervises student assistants and volunteer participants at events, including coordinating work schedules, training, etc.- Handles the delivery and coordination of employee and faculty events, and is involved in seeking sponsorship to support the delivery of these events.- Manages events passed on from the Even