Facilities Coordinator

**Job Number**:
J1025-0101

**Job Title**:
Facilities Coordinator

**Department**:
Maintenance

**Job Type**:
Permanent Full Time

**Job Category**:
Administration / Clerical

**Open Positions**:
1

**Date Posted**:
October 7, 2025

**Closing Date**:
October 14, 2025

**Salary**:
$33.05 - $41.31/Hour

**Hours of Work**:

- 37.5
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**Position Summary**

The Facilities Coordinator supports the day-to-day operations of the hospital's physical infrastructure, ensuring a safe, efficient, and well-maintained environment for patients, staff, and visitors. This role acts as a liasion between frontline staff, contractors, and leadership, and is responsible for administrative coordinator, compliance tracking, and operational support.

**Primary Responsibilities**:
**Systems & Operational Coordination**:

- Coordinate the use of the Computerized Maintenance Management System (CMMS) to manage and assign reactive and preventive maintenance across the hospital.
- Ensure accuracy and integrity of maintenance data, conduct system audits as requested by the Manager.
- Oversee the generation, posting, and tracking of work orders to support timely completion and accountability.
- Oversee the generation and tracking of purchase order to support timely completion and accountability.
- Managing inventory levels and ensuring compliance with equipment and stock.
- Collaborate daily with the Manager to allocate Facilities Management staff to assignments, develop timelines, and ensure operational priorities are met.
- Coordinating contractor’s readiness and compliance to hospital standards.
- Provide regular updates to the Manager on departmental workflows, project progress, and emerging needs.
- Perform additional tasks assigned by the Manager or Director to support departmental operations.

**Key & Resources Management**
- Oversee the hospital’s key management process, maintaining accurate records, processing requests, and working with the locksmith to confirm functionality prior to distribution.
- Support compliance with regulatory bodies and consistency by maintaining and updating Facilities Management policy and procedure manuals in collaboration with leadership and committees.
- Coordinate the purchasing and distribution of Facilities Management and Security supplies, uniforms, and equipment to ensure availability and adherence to standards.
- Maintain training records for Facilities Management staff, coordinating required training to meet compliance and departmental needs.

**Wayfinding & Signage**:

- Oversee hospital wayfinding under the direction of the Director, ensuring accuracy and visibility of signage.
- Coordinate printing, installation, and ordering of corporate signage as required.

**Qualifications**

**Education**:

- Recognized degree/diploma in Business Administration or related field required.

**Experience**:

- Minimum of three (3) years' experience in related field is required.
- Advanced computer skills in word processing, spreadsheet and database software is required.
- Previous direct experience in database inputting and management of Facilities Management specific programs required (card access, parking management systems, security systems, computerized maintenance systems).

**Competencies**:

- Demonstrated initiative, the ability to organize, prioritize, and co-ordinate work responsibilities independently.
- Demonstrated respect for protocol, professionalism, and confidentiality.
- Demonstrated ability to communicate effectively in English, verbal and written, in situations that may require tact, diplomacy and discretion.
- Demonstrated ability to work efficiently, independently and in a teamwork environment.
- Demonstrated ability to follow deadlines and take instruction.

**Other**:

- Demonstrates commitment to continued professional and personal growth and development through Continuing Education Programs and Self-Directed Learning Opportunities.

**Our Employees Enjoy**
- a professional practice environment
- a collaborative atmosphere with emphasis on teamwork
- wellness initiatives
- continuing education grants
- employee recognition and assistance programs
- a competitive salary and benefits package
- equal opportunities for growth and development

**Employment Equity**

**Accommodation in the Workplace**
- Orillia Soldiers’ Memorial Hospital is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity, equal opportunity and maintaining a barrier-free selection process for job applicants. Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the requirements for the open position. Applicants need to make their requirements known to the Human Resources department when contacted. All requests are handled confidentially._

**Health & Safety Responsibilities**

OSMH is committed to providing a safe, healthy and supportive working environment by treating team