Administrative Resource, Administration

Job Number:
- J0824-0320- Job Title:
- Administrative Resource, Administration- Job Type:
- Permanent Full Time- Job Category:
- Administrative / Clerical- # of Open Positions:
- 1- Department:
- Clinical Administration- Date Posted:
- August 30, 2024- Closing Date:
- September 6, 2024- Salary:
- $26.72 - $30.44/Hour- Job Level:
- 3- Hours/week:
- 37.5- Shift(s):
- Monday to Friday, Days- FTE:
- 1- Site:
- Main Hospital- Travel Required:
- Yes- Internal ID:
- N-29-24

The Administrative Resource provides administrative support as assigned to the Chief of Staff, Professional Staff Officers, Physicians and Medical Affairs Coordinator, and to support key hospital functions of quality, safety, risk, research, data collection and departmental supporting structures and working in an environment requiring extreme confidentiality and discretion.

Pembroke Regional Hospital serves the diverse health care needs of residents of Pembroke and the surrounding communities. In accordance with our mission, vision and values, and following catholic tradition we strive to provide safe, quality care in a compassionate and caring setting. We respect the rights of our patients to be treated with dignity and respect, and believe that patients are an integral part of the health care team. As leaders in health care delivery, we are committed to lifelong learning, continuous improvement, and healthy living.

**REQUIREMENTS**:

- Minimum two (2) year diploma in Office Administration from a community college or equivalent combination of education and experience
- Minimum two (2) years of relevant experience
- Experience in an office setting preferred
- Medical Affairs/experience working with physicians an asset
- Medical Terminology certificate an asset
- Minute taking skills
- Ability to maintain databases
- Required to type a minimum of 60 words per minute
- Ability to create and revise forms and documents
- Excellent interpersonal skills, excellent oral and written communication skills
- Excellent front line customer service skills emphasizing confidentiality, tact, diplomacy and protocol
- Strong organizational skills and ability to balance multiple priorities and work within deadlines
- Demonstrates ability to work independently and as part of a team
- Ability to adapt to a changing and fast-paced environment
- Embodies the LEAN ideology by actively and continually seeking opportunities for continuous improvement.
- Must have demonstrated ability to meet the attendance standards of the Hospital
- Bilingualism preferred (French/English)

**RESPONSIBILITIES**:

- Provides administrative support or other support as assigned
- Provides physician recruitment initiatives by assisting with site/community visit planning logistics
- Provides logístical support for a number of committees and working groups including scheduling, agenda/minute template formation, meeting package preparation and minute taking
- Assists with maintaining and updating physician on call schedules
- Responsible for logístical components of event planning (i.e. meetings, travel arrangements, catering, room bookings, etc.)
- Assists in special projects, forms development, databases, aggregating data and metrics compilations and in the day-to-day operation of the office of Administration as assigned
- Provides inter-office coverage for other Administrative/Executive Assistants and Administrative Resources
- Other duties as directed - photocopying, shredding, filing, drafting routine correspondence, etc.
- Performs work in accordance with the provisions of the Occupational Health and Safety Act and Regulations which includes but is not limited to: being familiar with the health and safety program, working in a safe manner using the equipment and protective devices requires, participating in the identification of workplace hazards, reporting immediately any incident/accident, hazard or hazardous condition to the immediate supervisor or delegate