Administrative Assistant
5 days ago
Work Term: Permanent
- Work Language: English
- Hours: 30 hours per week
- Education: Secondary (high) school graduation certificate
- Experience: 1 to less than 7 months
**Tasks**:
- Arrange and co-ordinate seminars, conferences, etc.
- Supervise other workers
- Train other workers
- Record and prepare minutes of meetings, seminars and conferences
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Type and proofread correspondence, forms and other documents
- Train, direct and motivate staff
- Respond to employee questions and complaints
- Plan, develop and implement recruitment strategies
- Oversee the preparation of reports
- Oversee development of communication strategies
- Oversee the classification and rating of occupations
- Manage contracts
- Manage training and development strategies
- Establish and implement policies and procedures
- Assign, co-ordinate and review projects and programs
- Perform data entry
- Oversee payroll administration
- Provide customer service
- Oversee the analysis of employee data and information
- Work with the marketing department to understand and communicate marketing messages to the field
- Plan, organize, direct, control and evaluate daily operations
**Supervision**:
- 5-10 people
**Computer and technology knowledge**:
- Google Docs
- Microsoft Visio
- MS Excel
- MS Office
- MS PowerPoint
- MS Word
- Quick Books
**Work conditions and physical capabilities**:
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Repetitive tasks
- Large workload
**Personal suitability**:
- Ability to multitask
- Client focus
- Excellent oral communication
- Organized
- Team player
- Time management
**Screening questions**:
- Are you available for shift or on-call work?
- Are you available for the advertised start date?
- Are you currently legally able to work in Canada?
- Are you willing to relocate for this position?
- Do you currently reside in proximity to the advertised location?
- Do you have previous experience in this field of employment?
**Other benefits**:
- Free parking available
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