Real Estate Team Administrative Assistant

18 hours ago


Victoria, Canada Victoria Real Estate Collective Full time

**Job Summary**
We are seeking an organized, detail-oriented, professional individual to help with daily administrative tasks for our agents. This job would be perfect for someone who has an interest/background in real estate, and/or someone who has experience with real estate databases such as MLS, Dotloop, & Brivity as well as experience with google docs, docusign, Canva & Facebook ads.

**Duties**
- Client Database Management: Organize and maintain our client database to ensure accurate and up-to-date information.
- Listing Prep & Management: Assist with preparation of new listings, cancellations and re-lists
- Prepare and ensure all appropriate paperwork is accurate and sent to clients/agents.
- MLS data input for new listings/cancellations/re-lists
- Ensure all information is up to date and accurate for all listings across all databases & dropbox folders.
- Weekly market reports for active listings & client communications
- Marketing - social media posts, facebook/instagram ads, lead generation
- Ordering media for new listings
- Scheduling open houses & coordinating schedules with our realtors

**Relevant Skills/Qualifications**
- Familiarity with the BC real estate process, real estate forms (especially WebForms), and MLS® systems (Matrix).
- Experience with social media platforms, google docs, docusign & Canva.
- Previous experience in an administrative role (real estate experience is an asset)
- Very organized, ability to multi-task, strong communication skills
- Comfortable managing/coordinating your schedule and team schedules
- Discretion & confidentiality

**Perks & Benefits**
- Flexible work schedule
- Ability to work from home some days/hybrid work
- Enjoy being part of a close-knit, fun, family team

Join our dynamic team as a Real Estate Assistant where you can contribute to the success of our operations while developing your skills in the real estate industry

**Job Types**: Full-time, Part-time

Pay: $18.00-$21.00 per hour

Schedule:

- Monday to Friday

Application question(s):

- What excites you most about working in real estate and how do you see yourself contributing to a high-performance, collaborative team?
- Have you ever managed real estate platforms such as Matrix and/or experience with managing CRM platforms? If so, which ones and how comfortable are you with them?

Work Location: In person

Application deadline: 2025-05-26
Expected start date: 2025-06-02



  • Victoria, Canada Victoria Real Estate Collective Full time

    **About Us** At Victoria Real Estate Collective, we’re not your average real estate team. With over 20 years of combined award-winning experience, we deliver exceptional results in the luxury market of Victoria, BC. We are a boutique, family-style team renowned for prioritizing client goals and providing exceptional service, always anchored in excellence,...


  • Victoria, Canada Devon Properties Ltd. Full time

    **Real Estate Projects Assistant** **Devon Properties Ltd.** **Victoria, BC | On-Site**: - Victoria’s Premier Property Management Firm_ Starting Salary: $55,000 **About the Opportunity** We are seeking a highly organized and resourceful **Real Estate Projects Assistant** to provide administrative, analytical, and operational support to our executive...


  • Victoria, Canada Kiteke Full time

    We're Searching for our next great Buyer's Agent on Vancouver Island! **No experience? No problem! **The Kiteke Team is looking for the next great person to join our team in the Greater Victoria area. We'll train you to Shine! You'll be hired on culture and trained on skills. Your desire for a **Big** life is necessary. If you're looking to start or start...


  • Victoria, Canada Kiteke Full time

    We're Searching for our next great Buyer's Agent on Vancouver Island! **No experience? No problem! **The Kiteke Team is looking for the next great person to join our team in the Greater Victoria area. We'll train you to Shine! You'll be hired on culture and trained on skills. Your desire for a **Big** life is necessary. If you're looking to start or start...


  • Victoria, Canada Constance Foster Real Estate Full time

    **THIS ROLE WILL BE...** - A 6 month contract position, with the possibility of extension - 20+ hours per week, days of week based on business needs + are flexible - Hybrid, primarily remote + ocassionally working on site in Langford, BC **THE BUSINESS** Island-born and raised Constance has a natural connection for Real Estate Development projects on...


  • Victoria, Canada Kiteke.ca Full time

    **We Need Someone Awesome to join our exclusive Team! (Victoria)** Compensation: We have the best Team Split agreements you’ll find anywhere Employment type: Full-time or Part-Time to start Hey Real Estate Friends, Realistically earn $75,000 - $100,000+ in first 12 months! Our office has more **leads** than we can handle! We are a technology-driven...

  • Real Estate Agent

    2 weeks ago


    Victoria, Canada Executive Group Vancouver Island Full time

    The Executive Group Vancouver Island is looking for one qualified real estate professional. Our team has the capacity to deliver qualified leads with top producing coaching and unparalleled marketing to insure the long-term development for a realtor and their business. We are looking for a hardworking intelligent individual that has the ability to set...


  • Victoria, Canada REMAX Generation Full time

    **About Us**: At RE/MAX Generation, we are proud to be part of one of Canada’s most trusted and exclusive real estate firms. Our team is recognized for delivering exceptional results and building strong, lasting relationships with clients. We offer cutting-edge technology, innovative marketing strategies, and comprehensive sales training to empower our...

  • Finance Manager

    1 week ago


    Victoria, Canada Westerkirk Full time

    Westerkirk Capital Inc. is an equal opportunity employer and encourages women, Aboriginal people, persons with disabilities, and members of visible minorities to apply. Westerkirk Capital Inc. will accommodate the needs of applicants with disabilities throughout all stages of the selection process. If you need accommodation during the recruitment process,...

  • Leasing Coordinator

    4 days ago


    Victoria, Canada Sanpra Real Estate Inc. Full time

    Are you passionate about real estate, driven by results, and energized by meeting new people? **Sanpra Real Estate Inc.** is seeking a dynamic **Leasing Coordinator** to join our forward-thinking team. This role is perfect for someone with strong sales instincts, excellent communication skills, and a genuine desire to help people find their next home. As a...