Office Administrator

Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change.

Make an impact with our Administration team as a Office Administrator. This diverse team of professionals directly contributes to the success of the firm by supporting internal and external clients. As a trusted advisor, you’ll ensure the efficient and effective operation of our business.

MNP is proudly Canadian. Providing business strategies and solutions, we are a leading national accounting, tax and business advisory firm in Canada. Entrepreneurial to our core, our talented team members transcend obstacles into opportunities and are successfully transforming mid-market business practices.

**Responsibilities**
- Supervise and lead a team of up to 5 administrative staff members, ensuring efficient workflow and high-quality performance.
- Liaise with the Regional Office Manager to establish administrative procedures
- Ensure clerical needs are fulfilled, sick/vacation coverage needs are met
- Assist leadership with preparing slides, catering and setting up regular partner meetings, travel arrangements, meeting bookings and preparation, and event planning as needed
- Train and support employees on MNP systems and methodologies
- Maintain office safety and security, an active member of the Health and Safety Committee assisting with office emergency procedures and fire warden duties
- Assist with financial transactions and expense management in accordance with company procedures
- Point of contact for team members for various inquiries and direct as appropriate
- Various office functions such as office communication/updates, opening timesheets, client transfers, WIP transfers
- Possess working knowledge of all systems used by the Administration team to assist with any inquiries and provide backup, as needed
- Assist with organization of physical office space on all floors, updating Floor Plans/Seating
- Review, modify and prepare moderately complex templates, letters, reports, PowerPoint presentations, Word documents, Excel workbooks and other correspondence materials; research, compile and summarize information/data
- Contribute to the development of new ideas and approaches to improve work processes
- Provide support to practice inspection teams with regards to logistics as well as gathering of information
- Coordinate with property manager relating to building maintenance and cleanliness
- Maintain electronic and paper filing systems
- Maintain flexibility to work overtime, as necessary

**Skills and Experience**
- 5+ years of increasingly complex administrative responsibilities
- Minimum of 2 years of experience in a supervisory role, managing administrative teams and acting as a performance coach.
- Experience in a professional services environment is considered an asset
- Post-secondary education in business administration is considered an asset
- Business related courses and bookkeeping experience would be considered an asset
- Strong skills with Microsoft Office Suite
- Strong communication skills
- Excellent organizational and time management skills, with the ability to manage multiple tasks simultaneously
- Strong client service focus in dealing with both external and internal clients

With a focus on high-potential earnings, MNP is proud to offer customized rewards that support our unique culture and a balanced lifestyle to thrive at work and outside of the office. You will be rewarded with generous base pay, vacation time, 4 paid personal days, a group pension plan with 4% matching, voluntary savings products, bonus programs, flexible benefits, mental health resources, exclusive access to perks and discounts, professional development assistance, MNP University, a flexible ‘Dress For Your Day’ environment, firm sponsored social events and more

We embrace diversity as a core value and celebrate our differences. We believe each team member contributes unique gifts and amplifying their potential makes our business stronger. We encourage people with disabilities to apply