Administration Clerk

Job Posting - EHW 2025-008

**.60 Part-Time - 3 days/week (may be some flexibility in schedule)**

**One Year Term** **Position**

(with the possibility of extension or becoming permanent)

**Administration Clerk**

Under the direction of the Director Housing Supports, the Administration Clerk is responsible for the day-to-day clerical, and administrative support for the program as well as providing support to the Director and the program staff. The Administration Clerk ensures efficient office operations, maintains physical and digital filing systems, performs reception duties, schedules appointments, and assists visitors.

**Key Duties & Responsibilities**
- Provide administrative support to the Director and other program staff
- Greet visitors and direct them to the appropriate contacts or services
- Schedule meetings, book rooms, participate in meetings and prepare agendas and meeting minutes as required
- Assist the Director with their schedules and calendars
- Maintain accurate, up-to-date physical and electronic files
- Assist staff with coordinating program events and activities
- Assist with basic bookkeeping duties i.e. coding invoices, expense forms
- Coordinate and book travel including flights, hotels, and conference registration
- Assist with administrative functions such as photocopying, maintenance service calls etc.
- Prepare/update and format correspondence, procedures, reports or other documentation
- Perform data entry duties, maintain lists, forms, templates, and other documents
- Order office supplies and sort/distribute deliveries and mail
- Assist Director with maintaining PTO/sick tracking for their program
- Other duties as assigned

You are passionate about ending homelessness and have an in-depth understanding of homelessness and housing, as well as the needs of particularly vulnerable and over-represented populations and the issues affecting many homeless and low-income people. You also possess the following qualifications or an equivalent combination of education and related experience:

- Post-secondary education or training in business administration or equivalent experience
- Experience working in an office environment
- Excellent organizational skills and the ability to prioritize competing tasks
- Excellent communication skills (oral and written)
- Highly developed records management skills and ability to maintain accurate records
- Excellent interpersonal skills and the ability to work as a team member, as well as ability to function independently with mínimal supervision
- Conflict resolution skills and training would be an asset (NVCI)
- Ability to work at an advanced level in a Windows environment, intermediate to advanced skills using Microsoft programs including Excel, Outlook, Word, PowerPoint and experience using database programs
- Intermediate skills using meeting software such as Teams/Zoom
- Integrity, accountability, and ability to protect confidentiality

As EHW is committed to reconciliation and the inclusion of an Indigenous world view, experience with the practice of Indigenous culture, history, knowledge systems, and Indigenous community relationship building practices and protocols is required.

Salary range: $46,822 to $54,280 depending on qualifications and experience.
(annual salary will be pro-rated at.6 rate)

This part-time, **one year term position**is a unionized position under MGEU Local 439 (with the possibility of extension or becoming permanent)

**We hope you're feeling excited about our job opportunity**

**Job Types**: Part-time, Fixed term contract
Contract length: 12 months

Pay: $46,822.00-$54,280.00 per year

Work Location: In person

Application deadline: 2025-05-15