Accounting Administrator

The Accounting Administrator, under the direction of the Controller will primarily provide full support in the finance and accounting department. This role will also act as a first point of contact for the Finance department to ensure the Site Controller can maximize time and ensure mínimal interruption in daily work flow. The incumbent must be highly organized, highly independent, adaptable, and be tactful and professional. This position will adhere to all lawful accounting practices, legislative requirements and general organizational policies and procedures as applicable. This is a work-from-home (remote) position, with potential to become hybrid (remote and in-office) in the near future.

**DUTIES & RESPONSIBILITIES**:

- Report directly to the Site Controller and provide support with day-to-day duties, special projects and workflow process improvements.
- Daily bank account reconciliation for accuracy/validity of transactions and ensure positive cash balance
- Internal/external customer support - primary contact for inquiries, invoicing issues, credit status, provide copies upon request, sales rep support
- Process weekly cheque run and match invoices with backup documents. Weekly cheque run process - upload to bank positive pay and validate
- Weekly rolling cash flow forecast and assumptions
- Month-end processing for Accounts Receivable & Payable
- Perform Full-cycle accounts payable function with accuracy and completeness of financial records.
- Code, total, batch, enter, verify, and reconcile transactions such as accounts payable and receivable, invoices, cash receipts, and cheque requisitions.
- Wire funds for vendors and intercompany payments through Global ACH & EFT on-line banking.
- New vendor set-up and maintain vendor master; respond to vendor inquiries; prepare approval package for Controller on a timely basis
- Review customer accounts for past due invoices and flag delinquencies.
- Process and monitor online EFT and lock box deposits
- Prepare and analyze financial reports, including balance sheet reconciliation and cash flow analysis.
- Assist in financial accounting activities such as journal entries, general ledger accounting, and account analysis.
- Collaborate with internal teams to gather and analyze financial data for forecasting purposes.
- Assist with the compilation and tracking of data for various reports ie rebates, special charges/returns/lifts, monthly sales expenses reports.
- Support auditing processes by providing necessary documentation and information.
- Provide financial services to internal stakeholders, including answering inquiries and resolving issues.
- Assist in the preparation of the operating budget.
- Accurately and appropriately file correspondence, invoices, and receipts within online shared file.
- Act as back-up administrator for Chrome River Expense process. Chrome River Expense Management System
- Assist with the management of the Site Controller’s calendar and provide support to ensure commitments are met through effective time management.
- Other adhoc projects and duties as directed by Site Controller.

**KNOWLEDGE AND EXPERIENCE**:

- College diploma or University-degree in Accounting, Finance, or related field.
- At least 1 year of proven experience in a accounting or finance role.
- Strong knowledge of financial principles and practices.
- Highly organized and adaptable to changing priorities
- High level of integrity and work ethic.
- Results driven with good sense of urgency and ability to focus on desired outcomes based on goals & objectives
- High attention to detail and able to keep meticulous maintenance of records
- Ability to work individually as well as part of a team
- Strong ability to analyze and present numerical data in tables, spreadsheets, and forms
- Good judgment and problem-solving skills; demonstrated initiative and self-motivation.
- High level of interpersonal, communication and customer service skills.
- Ability to adapt to new technology
- Ability to respond quickly in a dynamic and changing environment
- Fluent in English Language - speaking, reading and writing; French an asset.

Note: This job description is intended to provide a general overview of the position. Other duties may be assigned as needed.

Pay: From $50,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- Paid time off
- Tuition reimbursement
- Vision care
- Work from home

Schedule:

- Monday to Friday
- Overtime

Ability to commute/relocate:

- Mississauga, ON: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Accounting: 1 year (preferred)

Work Location: In person