Administrative Specialist

**Create Your Experience of a Lifetime**

Come work and play in the mountains Whether it’s your first-time seeing snow or you were born on the slopes, joining our team means discovering (or re-discovering) a passion for the outdoors while building lifelong connections with teammates and guests from around the world.

With 40+ resorts across 3 continents, you can join our team for a season or stay to build a career. From day one, you'll receive some of the highest compensation rates in the industry, free Epic pass(es) along with free ski and snowboard lessons, 40% retail discounts, the chance to grow through Epic Service - our leading training and development experience, and wellness benefits to fuel your success.

**Job Benefits**
- Ski/Mountain Perks Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons
- MORE employee discounts on lodging, food, gear, and mountain shuttles
- RSP Options (after 12 months or 2000 cumulative hours of service)
- Employee Assistance Program
- Excellent training and professional development
- Referral Program

Full Time roles are eligible for the above, plus:

- Health Insurance; Medical Insurance, Dental Insurance, and Vision Insurance plans (for eligible seasonal employees after working 500 hours)
- Free ski passes for dependents
- Critical Illness and Accident plans

**Job Summary**:
This position will provide support to other members of the resort Senior Leadership team. If you are organized, understand guest service, and are looking for a position with a passionate community of coworkers, this could be for you

**Job Specifications**:

- Starting Wage: $20.80/hr - $26.65/hr
- Employment Type: Winter Seasonal 2025/2026
- Shift Type: Full Time hours available
- Minimum Age: At least 18 years of age
- Housing Availability: No

**Responsibilities**:

- Oversees multiple calendars, schedules and facility bookings.
- Manages all scheduling, travel plans, and expenses of the General Manager.\
- Works with the General Manager to manage communication of upcoming commitments and responsibilities.
- Must be able to maintain strict confidentiality on executive-level communication and exhibit strong judgment handling sensitive information.
- Supports resort training programs, communication plans and management outreach.
- Is responsible for assisting in the preparation of meeting binders, permits, contracts and other reports or communications.
- Performs routine office tasks which include, but are not limited to: multi-line phone system, mail, electronic mail, phone indexes, coordinating calendars and appointments, travel arrangements, establishment and maintenance of filing systems.
- Plays a key role in the contract approval process, including maintenance of records, schedules and communication between departments.
- Prioritize and manage multiple assignments with fluctuating and time sensitive deadlines. Assist with planning and coordination of events as needed.
- Main originator & manager of Mountain Money process.
- Extensive guest and community relations duties, including telephone contact and preparation of correspondence.
- Maintain company calendars and schedules (Manager’s days off, budget calendar, contact info, organizational charts, etc.).
- Demonstrate flexibility and the ability to work under tight deadlines and changing priorities with accuracy, dependability and a positive attitude.
- Demonstrate willingness and ability to support all front line operations during high volume time periods, as needed.
- Manage and maintain office equipment, scheduled maintenance and associated service contracts. Maintain and secure all specialized office equipment.
- Coordinate cleaning and upkeep Administrative offices.
- Assists with other tasks that may be assigned from time to time.
- Manage leases, lease payments and payment schedules
- Manage subscription & membership accounts such as magazine renewals, HOA & Chamber
- duesAct as lead for EEX Leader-led Appreciation budget
- Coordinate local Records Retention & Management with departments and corporate
- Other duties as assigned

**Job Requirements**:

- High School Diploma or GED.
- 3+ Years previous administrative experience to an executive-level position.
- Adequate knowledge of Microsoft Office Suite and Computer Software systems to effectively complete assigned tasks.
- Excellent written and verbal communication skills.
- Excellent organizational skills.
- Fluent English Language skills.
- Strong foresight and emotional intelligence.
- Ability to support the Leadership team

We follow all federal, state, and local laws including restrictions on child/minor labor. Minors hired into this position will not be asked or permitted to engage in any activities restricted to adult workers.
- Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation,