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Administrative Clerk

3 weeks ago

Coquitlam, Canada Westwood Plateau Golf Full time

**Administrative Clerk/Administrative Assistant (full-time)**

The Administrative Clerk position will focus on administrative tasks required by the Golf Department, Accounting Department, and other tasks related to Inventory Management.

Come work with nature on the mountain, only 10 minutes from downtown Coquitlam.

All employees are rewarded with:

- Free golf rounds at the Executive Course and Country Club, plus up to 3 guests at 20% off.
- Free golf club rentals and power cart rentals.
- 40% off meals at Fairways and Après restaurant during working hours, and 20% off meals (plus 3 guests) while not on shift.
- Discounts on golf apparel, equipment and other specialty items sold in the pro shop.
- $2.00 driving range buckets
- Epic staff parties and events

While this outline attempts to be all encompassing, this position will evolve beyond these categories. This role is expected to anticipate business needs and to do anything that will help Westwood Plateau Golf accomplish its department objectives.

**Responsibilities**:

- Posting invoices in Quick books.
- Issuing cheques (scheduled checks and others if needed).
- Match the invoices with the statements paid through Credit card / PAD (pre-authorize debit).
- File and organize all invoices.
- Collect missing invoices.
- Mail out the signed cheques and organize invoices.
- Collect cash-out envelopes and count cash in the envelope weekly.
- Assists accounting in arranging payout due backs.
- Assist Country Club F&B, Fairways, and Golf Operations teams with the inventory of supplies.
- Inputting all invoices and inventory to the system for Country Club F&B and Fairways restaurant.
- Collects data accurately and maintains it in appropriate databases.
- In charge of properly sorting and stacking items as needed on shelves and in storage spaces in the Executive Course and the Country Club.
- Off-season account clearing and adding of credits.
- In-season account maintenance and Food & Beverage tracking.
- New member profile set up.
- Monitor monthly dues and account receivables.

Other administrative roles:

- Monitoring of basic office supplies.
- Performs other related duties as assigned.

Qualifications:

- Proficient in Microsoft Office Suite
- Detail oriented.
- Basic understanding of office equipment.
- Basic understanding of clerical procedures and systems such as recordkeeping and filing.
- Ability to work independently and identify and solve problems.
- Ability to organize and prioritize work.
- 1 year of clerical work experience.

**Job Types**: Full-time, Part-time, Permanent
Part-time hours: 30 - 40 per week

**Salary**: $18.00-$20.00 per hour

**Benefits**:

- Company events
- On-site parking
- Store discount

Flexible Language Requirement:

- French not required

Schedule:

- Day shift
- Evening shift
- Holidays
- Weekend availability

Supplemental pay types:

- Overtime pay

Ability to commute/relocate:

- Coquitlam, BC: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (required)

Work Location: In person