Part-time Executive Assistant

23 hours ago

Ottawa, Canada GEOTERRA Full time

**Job Title**:
**Part-Time Executive Assistant - HR / Payroll / Invoicing / AP & AR**
**(16 hours per week)**

**Company**:
**Geoterra**

**About Geoterra**:
Geoterra is a trusted provider of environmental services, delivering sustainable and innovative solutions to clients across diverse sectors. Our team is committed to environmental responsibility, operational excellence, and fostering a collaborative, supportive workplace.

**Job Overview**:
**Key Responsibilities**:

- Provide executive support including calendar management, meeting scheduling, and follow-up on key action items.
- Process bi-weekly payroll using **QuickBooks**, ensuring accuracy and compliance.
- Support HR tasks including onboarding, employee record management, and time-off tracking.
- Prepare and send client invoices and manage accounts receivable, including follow-ups on overdue payments.
- Manage accounts payable, vendor records, and payment schedules using **QuickBooks**.
- Reconcile transactions and assist with basic bookkeeping duties.
- Maintain confidentiality and uphold internal administrative and financial controls.

**Qualifications**:

- Diploma or degree in Business Administration, HR, Accounting, or a related field.
- Proven experience in a similar role involving HR, payroll, and finance.
- Proficiency in **QuickBooks**, **ADP**, and Microsoft Office Suite.
- Strong organizational and communication skills.
- Ability to prioritize tasks and work independently with mínimal supervision.
- High level of accuracy and attention to detail.

**Position Details**:

- **Part-time** - 16 hours per week (flexible scheduling available)
- **Hybrid work model** - Work from home with occasional in-office presence at **1339 Wellington St. W, Ottawa, ON K1Y 0N5**:

- **Start Date**: June 16, 2025

**How to Apply**:
**Job Type**: Part-time

Pay: $21.40-$27.41 per hour

Expected hours: 16 per week

Schedule:

- Monday to Friday

Work Location: In person

Expected start date: 2025-06-16

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