HR Assistant

**Who are we?**:
**Mantu** is an international company providing guidance and services to businesses and entrepreneurs. We ourselves are entrepreneurs: we started out from scratch and built a successful business based on our values and our “Tomorrow is human” vision. We constantly generate opportunities for a vast talent community and encourage our team members to have an impact and make a difference. This is how our team has grown to more than 7000 talented people of more than 100 different nationalities, spread across 5 continents and more than 60 countries. We have many brands in our portfolio and regardless of their expertise or the sector they operate in, they all share a single mission: achieving businesses’ and entrepreneurs’ ambitions.

**Brief Call**: Our process typically begins with a brief virtual/phone conversation to get to know you The objective? Learn about you, understand your motivations, and make sure we have the right job for you

**Interviews** (the average number of interviews is 3 - the number may vary depending on the level of seniority required for the position). During the interviews, you will meet people from our team: your line manager of course, but also other people related to your future role. We will talk in depth about you, your experience, and skills, but also about the position and what will be expected of you. Of course, you will also get to know Mantu: our culture, our roots, our teams, and your career opportunities

**Case study**: Depending on the position, we may ask you to take a test. This could be a role play, a technical assessment, a problem-solving scenario, etc.

We look forward to meeting you
**Job description**:
We are looking for the best talent to grow our **Human Resources Department in Montreal**. Your experience, knowledge and commitment will add value to our aim of ensuring to employees give the right support and career development throughout their work experience.
You will be supporting our different HR processes as an **HR Assistant.**

**Your main responsabilities**:

- **On and off-boarding management**

Organizing the on boarding of employees (personal documents, contracts, etc)

Assisting employees and managers on any administration forms or processes (amendment, sick leave, bonus, transportation, car damages, healthcare)

Explaining, Following-up and controlling working time (days-off, overtime etc)

Manage the resignations through the group process (exit survey - exit meeting) Personnel administration

Maintaining employees´database by verifying information and documents are available and up to date (entries, exits, HR Documents, ID, etc)

Making social insurance reports regarding increasing and reducing labors

Providing any HR forms related to work certificates, wage tax deduction, corporate healthcare, etc (on demand)
- **Data collection and reporting**

Communicating the concerned parties about unusual questions or sensitive issues and give feedback to the manager

Communicating to the local HR team information or important problematics related to HR Support department, including recurrent requests

Informing payroll team about any discrepancies or anomalies of day-off balances, payslips and trigger the corrections via the HRO
- **Tickets handling**

Checking, Analysing and telling the employee the status of his/her expense noted

Dispatching tickets to the right interlocutor according to the topics/questions or provide the appropriate link to access to them

Explaining any type of procedures related to expenses (transportation etc), bonuses and cash advances

Explaining payslip and contractual terms and specificities (overtime, credentials in case of digital payslips etc)

Explaining the process for companies' cars: damages, fines and handover

Forwarding administrative documents to the right contact person

Informing and explaining to employees about corporate benefits such as vouchers, corporate healthcare benefits etc and providing leaflets / other type of documents (in applicable countries)

Informing employees about paid leave's rules, balances (contractual, extraordinary, holidays etc) and sick leave procedures
- **Training**

Research and propose providers and subsidies, obtain quotations (when necessary)

HR Strategy definition and implementation

Take an active part in leading projects from the HR road map
- **Mobility**

Managing administrative part of detachment (declaration, social security, amendments, allowance, the organization in the welcoming country )

**Qualifications**:

- Bachelor degree in Human Resources Management.
- Junior experience in Human Resources positions.
- Excellent verbal & written communication in English & French.
- Good attention to details; Able to interact proactively with management and staff; Hard-working and high responsibility.
- Strength of character, ethics, commitment, and reliability.