Finance Coordinator

**Apex Property Management & Consulting Inc. Employment Opportunities**

**Finance Coordinator**

**Purpose of the position**

Working within APEX’s core values of CARE, the Finance Coordinator is responsible for overseeing, coordinating and administering the financial records, systems and processes of housing providers under management, including accounts payable, receivable, cash management, banking, account reconciliations, budgeting, audit (year-end) process, payroll and reporting.

The position supports both the Property Administrators and Senior Property Managers in maintaining the integrity of the housing providers financial activities and financial records, including the budgeting and year-end accounting process and ensure accurate reporting to funders and key stakeholders.

**Goal**

To provide and ensure consistent, timely and accurate financial management and administration of each Housing Provider’s finances, financial systems, processes, and records in order to meet their financial goals. To assist in ensuring compliance with all appropriate regulatory, policy and legal requirements, and to assist in securing and maintaining the long-term financial viability and stability of each Housing Provider.

**Working Relationship(s)/Role in Organizational Structure**:
The Finance Coordinator works remotely and reports to the CFO or designate. The position may require travel to attend board meetings, provide training and perform duties and responsibilities.

**Key Responsibilities and Accountabilities**
- Reconcile all control accounts on a monthly basis, including each bank account, identifying and investigating any queries or differences and prepare any resulting journal entries
- Support the day-to-day input of accounting transactions in Quickbooks Online (QBO) to meet month end deadlines and ensure accuracy of financial information and records.
- Ensure rent rolls are completed and reconciled to QBO rent charge and ensuring tenancy changes, recuring transactions, tenant ledgers are accurate and up-to-date.
- Calculate and prepare unit activity data and statistical information for all properties for annual reporting.
- Ensure rent statements are provided as required to residents annually or as requested.
- Monitor rent arrears (Accounts Receivable) and vacancies working closely with the Property Administrators and Senior Managers to ensure rent arrears and vacancy losses are kept to a minimum.
- Monitor banking and cash balances, preparing and posting monthly accruals and prepayment journals.
- Ensure the Trial Balance is updated and prepare the required schedules to inform the annual audit process including posting adjusting journal entries
- Ensure housing providers petty cash is properly maintained and reconciled
- Assist in processing monthly payroll and maintain all payroll records and supporting documentation and ensure housing provider’s payroll source deductions are paid on time
- Assist in setting up new QBO accounts including data entry and bookkeeping as required
- Coordinate and assist in the annual budgeting (capital and operating) and audit process working with staff and auditors to ensure regulatory filings are complete, deadlines are met, and standards maintained.
- Assist in the preparation of monthly financial reports for each Housing Provider explaining the statements and pointing out significant variations from budget and areas of concern
- Ensure proper signing authorities are in place and up to date with financial institutions, banks, CRA, Service Canada, etc.
- Ensure each Housing Provider’s books of account are maintained in accordance with good accounting practice and that all assets, liabilities, income and expenses are recorded promptly, accurately and on a full accrual basis
- Assist in creating/improving/redesigning financial policies and procedures
- Provide QBO training as required to staff
- Respond to financial inquires and questions from both internal and external stakeholders in a timely manner.
- Trouble shoot issues with QBO as required
- Other financial duties as required.

**Required Skills and Experience**
- A college diploma in finance, business, accounting, bookkeeping or equivalent education and 2 years of full cycle accounting working experience.
- Working knowledge and understanding of Canadian accounting principles for non-profit organizations.
- QBO (or equivalent accounting software), Accounts Payable, Accounts Receivable, Invoicing and General Ledger knowledge and experience including knowledge and experience with payroll processing
- Strong computing skills (Word processing and Excel)
- Skills and solid experience with financial systems, financial reporting, financial and business planning, budget preparation and adherence to statutory, regulatory and other policy standards and requirements
- Ability to accurately analyze, interpret, summarize, and present financial information
- Ability to work in a demanding self-supervisory, multi-task envir