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Afternoon/evening/weekend Administrative Assistant

3 weeks ago

Etobicoke, Canada Dr. Vincent Murphy & Associates Full time

AFTERNOON/EVENING & WEEKEND ADMINISTRATIVE ASSOCIATE

Dr. Vincent Murphy and Associates is currently seeking part-time EVENING & WEEKEND Administrative Associates to assist our psychologists, psychometrists, counsellors and management. We are looking for highly dynamic and engaged individuals with the energy, enthusiasm, and capacity to work in a fast-paced and stimulating environment.
Our goal is to enhance understanding of client needs to support their journey towards a better future.

Our office is following all COVID-19 protocols, as per the guidelines of the College of Psychologists of Ontario. We require all staff to be fully vaccinated and to adhere to all established protocols.

Purpose and Key Functions:

- Support the Clinic Director, Dr. Vincent Murphy, to manage his schedule and documentation;
- Support the management team by performing clerical activities (revision of various documents; organizing meetings);
- Greet visitors in a friendly manor;
- Coordinate appointments and meetings, and manage staff calendars and schedules;
- Prepare and distribute regular and ad hoc reports as necessary (weekly, monthly, quarterly analyst performance updates);
- Act as an operational resource within the team as needed;
- Perform various administrative tasks related to internal management of the analyst and associate expenses, billing, service, inventory and material management, document management and file updates);
- Direct necessary purchases & purchase orders to the management team;
- Deliver high quality service to our clients at all times.

**Qualifications**:

- General college diploma in a related field or equivalent
- A minimum of one year of relevant experience
- Action oriented
- Client focused
- Communicates effectively
- Ensures accountability

Please note that other combinations of qualifications and relevant experience may be considered

**Job Type**: Part-time

**Benefits**:

- On-site parking
- Flexible Schedule

Schedule:

- Monday to Saturday (3:00pm - 8:30pm)
- 20-25 Hrs Weekly

**Salary**:

- Commensurate with experience

Company Info:
At Dr. Vincent Murphy & Associates, we believe in a collaborative approach to provide caring, innovative and effective therapy services for people of all ages. We build upon our clients’ strengths to create an individualized treatment plan. Our proven approach is far from one-size fits all.

**Job Type**: Part-time
Part-time hours: 15-25 per week

**Salary**: $19.00-$21.00 per hour

Schedule:

- Evenings
- Evening shift
- Night shift
- Weekend availability

COVID-19 considerations:
Our office is following all COVID-19 protocols, as per the guidelines of the College of Psychologists of Ontario. We require all staff to be fully vaccinated and to adhere to all established protocols.

Ability to commute/relocate:

- Etobicoke, ON M9C5K6: reliably commute or plan to relocate before starting work (required)

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Shift availability:

- Night Shift (required)