Intermediate Administrative Assistant

5 days ago

Calgary, Canada City of Calgary Full time

If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join The City of Calgary. City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance, promote physical and psychological safety, and offer competitive wages, pensions, and benefits. Together we make Calgary a great place to make a living, a great place to make a life.
- The City is committed to fostering a respectful, inclusive and equitable workplace which is representative of the community we serve. We welcome those who have demonstrated a commitment to upholding the values of equity, diversity, inclusion, anti-racism and reconciliation. Applications are encouraged from members of groups that are historically disadvantaged and underrepresented. Accommodations are available during the hiring process, upon request.
- As the Intermediate Administrative Assistant, you will provide intermediate administrative support assigned to a vast array of leaders and teams within Water Services. A strong level of business knowledge is required to assist with the efficient and successful operational requirements. Well-developed interpersonal and organizational skills are necessary to liaise with divisional staff, other employees within the department, other business units within the Corporation and external clients. Primary duties include:

- Act as Accounts Payable Workflow support, create requisitions, purchase orders, and reconcile corporate credit card transactions.
- Provide visitor and contractor management support with Traction Guest software and the online safety orientation.
- Act as general administrative support including onboarding of staff and space management, ordering of supplies, and daily monitoring of 311 Customer Service Requests.
- Support and maintain filing systems with electronic and physical records.
- Record data entry into asset management system including scanning of pertinent documentation.
- Assist with recruiting activities by printing resumes and interview guides, scheduling interviews, and maintaining records.

**Qualifications**
- A High School Diploma and at least 4 years of related experience; OR
- A completed 1 year certificate in Business Administration, and at least 2 years of related experience.
- Intermediate level of proficiency in Microsoft Office (Excel, Outlook, PowerPoint, and Word) is required.
- A valid class 5 driver's license and the use of a personal vehicle for business use is required.
- Previous experience with Finance & Supply Chain Management (FSCM), Physical Objects, Content Server, Oracle Work & Asset Management (OWAM), SharePoint and 311 Customer Service experience will be considered assets.
- Success in this position requires good customer service and teamwork skills, excellent communication skills, strong planning and organizing skills and the ability to multitask while maintaining accuracy.

**Pre-employment Requirements**
- Applicants will be tested for appropriate skills.
- Successful applicants must provide proof of qualifications.
- Union: CUPE Local 38
- Business Unit: Water Services
- Position Type: 1 Temporary (up to 6 months)
- Location: 1668 56 Avenue SW
- Compensation: Pay Grade 6 $32.24 - 43.12 per hour (2024 Rates)
- Days of Work: This position typically works a
5 day work week, with 1 day off in each 3 week cycle.
- Hours of work: Standard 35 hour work week
- Audience: Internal/External
- Job ID #: 310669

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