Administrative Assistant

2 days ago

Chilliwack, Canada Linterra Aggregates Full time

**SUMMARY**:
An important support position, the Administrative Assistant provides right-hand support to the Senior Administrator in managing the various recurring administrative and clerical tasks of the business. Data entry is a key responsibility, for both billing and payroll related activities. The Administrative Assistant also provides out-of-office relief to the Senior Administrator and will be cross-trained on additional clerical duties, such as Purchasing and Accounts Payable. Best suited to a self-disciplined individual who has previous experience in accounts payable (data entry) and working in a Trucking and/or Aggregate business.

**ESSENTIAL DUTIES AND RESPONSIBILITIES**:
**These tasks are strictly an outline of essential duties & responsibilities; any other duties may also be assigned when required.**

1. Data entry of trucking and delivery related information using Apex aggregate billing software
2. Scan and digitally file trucking documentation, employee timecards, delivery advices, packing slips, and other administrative documentation using Sage Paperless document management software
3. Match and verify accounts payable documentation, in preparation for payment.
4. Data entry of employee and equipment time using B2W track software
5. Assist the Senior Administrator with customer billing preparation.
6. Assist the Senior Administrator with customer statement issuance.
7. Provide vacation relief for the Senior Administrator
8. Provide clerical support at remote offices from time to time - ie: Linterra Landscape Centre and Cultus Lake quarry.
9. Provide additional clerical support when/where required, as directed by the Senior Administrator
10. Assist in reception of Landscape depot as needed (greeting, taking payment and general product knowledge)
11. Paper filing duties ensuring office is kept tidy and presentable at all times.
12. Receiving payments and additional administration and accounting tasks as required.
13. Use of global payment systems
14. Paper Filing

**CORE COMPETENCIES**:

- Sound clerical knowledge and standards
- Highly organized
- Mathematically inclined

**ESSENTIAL SKILLS**:

- MS Office including Excel

**REQUIRED CERTIFICATES / QUALIFICATIONS**:

- Grade 12 completion
- Driver’s License and reliable vehicle

**PHYSICAL DEMANDS & WORKING CONDITIONS**:

- Comfortable working independently
- Occasional requirement to work overtime or the odd Saturday.

**PERFORMANCE REVIEW & OTHER COMMENTS**:

- Three (3) month probationary period
- Annual performance review

**Job Types**: Full-time, Permanent

Pay: $45,000.00-$60,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Dental care
- Extended health care
- RRSP match

Schedule:

- Monday to Friday

**Experience**:

- Administrative experience: 2 years (preferred)

Work Location: In person

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