Project Coordinator

peopleCare is a family owned, values-based organization that provides outstanding care and exceptional experiences for those who live and work in our long-term care and retirement homes. Our staff are engaged, enthusiastic and strive to exceed expectations. We are always looking to hire talented and caring new people, who want to make a difference and who embrace change with a positive attitude. Investing in staff wellness, recognition, education, and leadership development is a priority.
Named one of Canada’s Best Managed Companies for ten years in a row, peopleCare is also accredited with Exemplary Standing. These distinctions are thanks to our outstanding team of skilled and dedicated people working collaboratively with our partners to drive excellence in operations, care, and services. Our teams are committed to social impact and going Beyond Ourselves in our communities.

THE ROLE

As our Project Coordinator, you will exhibit meticulous attention to detail, possess comprehensive technical knowledge, and demonstrate expertise in Project Management across various practice areas. We seek an ambitious, adaptable individual who thrives in a fast-paced environment and excels at solving complex problems. Your experience in project management, coupled with your collaborative nature and keen eye for detail, will be instrumental in understanding project progress, documenting crucial information, and effectively communicating with team members and executives.

If you are ready to make a meaningful impact in the lives of seniors and contribute to our mission-driven organization, we invite you to join us on this rewarding journey.

**Reports to**: Construction Project Manager

RESPONSIBILITIES

**Project Management Support**:

- Supports overall project management through planning and administration, including developing and maintaining core project documents such as detailed project plans, progress reports, client briefings, program plans, communications, presentations, deliverables, and reporting.
- Works with assigned project teams to identify critical path activities and develop plans for timely execution.
- Proactively identifies project issues and risks, preparing mitigation plans in collaboration with the project team.
- Monitors and oversees tasks and plans to ensure projects are delivered on time and within budget.

**Tools Development and Maintenance**:

- Develops and maintains specific project tools, including Project Plans, Risk Logs, Decision Logs, and Project Status Updates.

**Communication**:

- Coordinates project teams by actively communicating progress, setbacks, deadlines, and other pertinent information for detailed project tasks.
- Leads the development of ongoing project status update documents.
- Acts as a core minute-taker during project meetings.
- Provides appropriate and effective communication to company executives and other key stakeholders.

**Professional Development and Compliance**:

- Pursues professional development to stay updated on changes in project management processes, methods, and technologies.
- Ensures compliance with Health & Safety policies and procedures.

EDUCATION AND EXPERIENCE
- Preferred qualifications include a minimum of 2 years of relevant work experience or completion of a co-op work placement.
- Post-Secondary diploma or degree from an accredited university/college - Construction Project Management Degree/Certificates or Architecture - Construction Engineering Technology preferred.
- Experience in navigating highly complex, enterprise-wide environments, where meticulous attention to detail minimizes ambiguity and uncertainty.
- Proficient facilitation skills and adeptness in generating creative solutions to tackle diverse and challenging scenarios.
- Self-motivated individual, capable of excelling in fast-paced and ever-evolving environments.
- Exceptional writing, communication, and presentation abilities.
- Results-driven mindset with a proven track record of meeting ambitious deadlines.
- Innovative and dynamic approach to problem-solving.
- Demonstrated strong work ethic, characterized by energy, enthusiasm, and a commitment to personal and team development.
- In support of the peopleCare Communities’ commitment to a healthy and safe workplace and community, our COVID-19 Immunization Policy requires all staff and volunteers to be fully vaccinated against COVID-19 (1st and 2nd dose) as a condition of employment* along with a police check and a negative TB test result.

Thank you for your interest in working with us