Project Coordinator

1 day ago

Waterloo, Canada Prica Global Construction Management Full time

**Position Overview**:
Assists the Project Manager in the overall planning, organization and coordination of construction projects to ensure they are completed on time and within the allotted budget.

**Responsibilities**:

- Coordinates and follows-up on RFI's, Site Instructions, Shop Drawings and maintains most up to date project documentation.
- Prepares and maintains project schedules with project management team and further assists site supervisor in creating and maintaining site schedule to ensures that project milestones are met.
- Assists Project Team during tendering processes and contracts.
- Assists Project Team in completing takeoffs and project budget.
- Liaises with subcontractors to obtain product specifications, warranties and other documents required for project closeout.
- Support project management team during pre-construction and project setup.
- Collects as-built drawings and closeout documentation required for occupancy and project handover.
- Executive administration duties including scheduling meetings and ensuring meeting minutes are accurate and distributed to all parties.
- Assists site in scheduling 3rd party inspections.
- Coordinates delivery dates of major equipment from subcontractors and internal sourcing.
- Approves invoices for technical conformity, track and control construction costs.
- Obtains permits required for construction (i.e. road closure permits, noise exemption permits, etc.).
- Alerts Contract Manager and PM about all possible Variation Orders/Claims/Additional work which may arise on Construction Site.
- Ensure health and safety policies including inspection items, health and safety talks, supervisor inspections are performed and documented as per PGCM processes and procedures.
- Maintain trade contact lists.
- Mentors and assigns tasks to Co-Op students.
- Ensures that information flow inside Project Team is on the highest level.
- Review project drawings to monitor progress and improve cost efficiency.
- Contributes to improvement of company policies and procedures.
- Other project administration and site coordination duties as required.

**Qualifications**:

- Technical college diploma or university degree.
- 3-6 years of experience in construction administration, on site experience.
- Proficiency in Microsoft Office 365, scheduling software such as Wrike /Microsoft Project or similar, Bluebeam, AutoCad/Revit.
- Working knowledge of construction project management and administration.

**Competencies**:

- Interacting and communicating (both verbally and written) respectfully and professionally.
- Ability to manage multiple projects and deadlines.
- Should be a team player, able to work independently with minimum supervision using their own initiative.
- Execution and follow through.
- Managing company financial resources wisely.
- Organization and time management.
- Problem solving, defining issues, examining alternatives and effects.

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