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Administrative Assistant

2 weeks ago

Toronto, Canada Centre for Opportunities, Respect, and Empowerment (CORE) Full time

The Centre for Opportunities, Respect, and Empowerment (CORE) provides community participation and day program supports for adults with developmental disabilities and dual diagnosis. The program provides participants with the opportunity to develop life skills and to engage in social, recreational, and personally empowering experiences. CORE is a respected non-profit organization in the developmental sector, funded by the Ministry of Children, Community and Social Services, and by CORE’s not-for-profit fee-for-service program spaces.

**Working Environment**
- Full-time position with permanent employment after successful completion of a 6 month probation period
- Extended health benefits and RRSP matching program eligibility for permanent employees
- Working hours: Monday - Friday 8:30am - 4:30pm
- Working in-person at CORE (administration office)
- Supportive and invested staff and management team
- Opportunities for personal and professional skill development

**Job Duties and Responsibilities**:
**Accounting/Bookkeeping**
- Bookkeeping, banking, and petty cash management is completed accurately and on time
- Monthly accounting such as bank reconciliation reports, month end reports, and payroll is accurate and complete
- Agency reporting responsibilities to Revenue Canada, WSIB, EHT, RRSP,GWL, tax/GST and donations are up to date
- Electronic and paper records and filing are maintained in an organized and confidential manner
- Materials are prepared for auditors as requested
- Responsibly acts as a Simply Accounting administrator
- Above duties are carried out according to CORE’s policies and procedures

**IT Support**
- Maintains scheduled I.T. routines such as backups and virus checks according to policy
- Is accessible to all CORE staff as internal I.T. support with day-to-day issues and maintaining list of issues for I.T. specialists

**General Administrative Support**
- Is accessible to all CORE staff for administrative support when required
- Answers all incoming phone calls and redirects calls as appropriate
- Communicates with staff about participant WheelTrans and other ride arrivals immediately
- Greets visitors and contractors and ensures that they follow CORE’s policies while on premises (i.e. COVID-19 PPE protocol)
- Ensures the organization is adequately stocked with necessary office supplies
- Creates and maintains appropriate administrative tools, systems, and documents
- Maintains licensing and permits as needed
- Represents CORE appropriately while interacting with external organizations, participants, caregivers, board members, and members of the general public

**Working Relationships with Other Staff Members**
- Develop effective working relationships with all members of staff
- Understand the roles and responsibilities of self within the team
- Understand the roles and responsibilities of the other members of the team
- Manage conflict appropriately
- Demonstrate appropriate communication skills
- Acknowledge the support and contributions of others

**Workload Management**
- Effectively meet the organizations administrative requirements
- Plan ahead and organize workload
- Monitor own use of time
- Set priorities and timelines and follow through
- Work well independently
- Work well in support of team efforts
- Be punctual
- Manage unanticipated workload demands with support of supervisor
- Have reliable attendance

**Demonstrates Professional Values, Ethics and Attitudes**
- Seek to provide maximum possible information and services to participants and staff
- Use authority responsibly
- Respect the confidentiality of participants and staff
- Respect legal rights of participants and staff
- Respect and share the rights of participants to self determination
- Regard the welfare of the participants and staff as a primary obligation
- Work to improve social policies and programs
- Consistently approaches participants and staff with unconditional positive regard
- Demonstrate equality of service to all regardless of race, gender, religion, nationality, political or social affiliation or status, sexual orientation, diagnosis, intellectual or physical abilities

**Core Competencies**:

- Accountability
- Celebration of human diversity
- Clear verbal and written communication
- Collaboration
- Confidentiality
- Customer service orientation
- Decision making
- Efficiency
- Holding others accountable
- Independent and team work
- Initiative
- Interpersonal relations and respect
- Managing change
- Organization
- Prioritization
- Problem solving
- Reliability
- Resilience
- Resource management
- Strategic thinking
- Time management
- Flexibility
- Values and ethics

**Application Process**

Centre for Opportunities, Respect, and Empowerment (CORE)

300-160 Springhurst Avenue

Toronto, ON M6K 1C2

**Job Types**: Full-time, Permanent

**Salary**: $37,814.00 per year

**Benefits**:

- Casual dress
- Dental care
- Disability insurance
- Discounted or free food
- Extended health care
- Life i