Property Administrator

JLL supports the Whole You, personally and professionally.

JLL is currently seeking a dynamic individual for the role of Property Administrator to provide reliable, timely, efficient support. The position entails working with a diverse group of internal and external stakeholders at all levels of the organization, and the individual will require the independent judgment to plan, prioritize, and organize a diverse workload in a fast-paced environment.

WHAT YOU WILL DO
Maintain and keep accurate all tenancy information relating to address, phone numbers, contact information, insurance, parking and utilities.
Maintain and keep up to date building information data;
Coordinate, collect and report on the collection of all tenant billings
Prepare reconciliations of tenant accounts, as required;
Assist with accounts payables
Assist with review & delivery of year end recovery adjustments; ensure statements are sent accordance with lease requirements and deadlines;
Review proposed annual billings from accounting for accuracy;
Assist with operating and capital budget preparation; complete documentation required for capital budget business cases;
Attend client, tenant and contractor meetings as required;
Ensure all files, including electronic files, are complete and accurate and have valid and executed documentation;
Assist in handling all building operator inquiries;
Responsible for preparation and control of work orders and coordinating work with trades; ensure accurate billing of work;
Maintain, track and report on work order status in maintenance reporting software system;
Monitor and assign work orders in the Building Engines software system as required;
Assist with the process of property certifications such as BOMA, LEED, WELL etc.,
Provide a high level of customer service to all clients, colleagues, tenants and other stakeholders requiring assistance.
Assist the team in all administrative areas including office management duties if required;
WHAT YOU BRING
Good customer service skills
Good interpersonal and relationship building skills
Ability to prioritize to meet demands and expectations and manage several tasks
Good team member
Good verbal and written communication skills
Well-developed problem solving and analytical skills in solving problems requiring analysis and evaluation using standard methods

Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.