Residential Property Administrator

2 days ago

North York, Canada Matrix360 Full time

Our client is a privately owned fully integrated real estate company renowned for its award-winning work in construction, investments, and management a diverse range of commercial and residential properties. Existing for over 70 years, this firm has become one of the GTA’s well-known private developers. They are celebrated for their innovative strategies, outstanding design quality, and proficiency in large-scale mixed-use projects. With a solid reputation for reliability, they are regarded as one of Toronto’s most reputable builders, committed to excellence in both craftsmanship and customer service, with a strong corporate culture and longstanding employee base.

**Property Administrator**

**Responsibilities**:
**Portfolio**: 258 residential units and 90 commercial units
- Maintain day-to-day operations by implementing and overseeing property management procedures that align with internal standards and regulatory requirements.
- Generate and analyze recurring financial and operational reports—including rent rolls, vacancy summaries, leasing activity, and utility usage—for senior leadership.
- Administer all aspects of tenant billing and receivables: issue monthly rent invoices, process payments (cheques, EFTs, payment portals), and reconcile accounts.
- Monitor and manage tenant arrears by issuing notices for non-payment, preparing Landlord and Tenant Board forms (e.g., N1, N4, N5, N8), and coordinating follow-ups.
- Maintain the Yardi database by updating tenant information, processing financial entries (move-ins/outs, chargebacks, lease adjustments), and generating weekly AR and rent tracking reports.
- Coordinate property tax documentation, including municipal property assessments, tax appeals, and consultant requests.
- Oversee collection and tracking of tenant insurance compliance for residential and commercial leases.
- Assist with lease documentation—draft lease agreements, prepare lease summaries, and support data input into Yardi.
- Maintain internal databases for property assets including storage units, appliances, HVAC systems, telecom infrastructure, and parking.
- Support leasing efforts: respond to vacancy inquiries, conduct showings, maintain a prospect database, and gather feedback for management.
- Contribute to special projects and ad hoc initiatives supporting broader property management goals.

**Qualifications**
- 2+ years of progressive administration experience in residential or mixed-use property management.
- Strong knowledge of residential and/or commercial property management principles and lease interpretation.
- Proficient in AR/AP processes; basic understanding of property accounting practices.
- Strong analytical skills, high attention to detail, and ability to meet tight deadlines.
- Excellent oral and written communication skills with a strong sense of collaboration.
- Self-starter who takes initiative and is confident in decision-making.
- Proficient in Microsoft Excel and Word.
- Experience with Yardi is required; familiarity with RentCafe and/or CommercialCafe is an asset.
- Technically adept and quick to learn new systems.
- Adaptable, solution-oriented, and able to manage shifting priorities while consistently delivering results.

Pay: $55,000.00-$70,000.00 per year

Additional pay:

- Bonus pay

**Benefits**:

- Dental care
- Extended health care
- Paid time off
- Vision care

Schedule:

- Monday to Friday

Work Location: In person

Expected start date: 2025-07-28

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