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Project Specialist

2 weeks ago

Richmond, Canada Mr. Lube Canada Full time

**Job Title**:Project Specialist

**Department**: Projects
**Reports To**: VP - Project Lead
**Location**: Richmond, BC
**Employment Type**: Contract - End Date: May 29, 2026 (With the option to extend)

**Job Overview**
Mr. Lube Canada has an exciting opportunity for a **Project Specialist** based in our Richmond BC office.

The Project Specialist will play a key role in supporting the planning, execution, and delivery of organizational projects to completion. This position ensures that project goals are met on time, within scope, and within budget. The Project Specialist collaborates cross-functionally with departments, manages documentation, tracks progress ensuring assigned tasks are completed through proactive follow-up and accountability and helps ensure alignment between stakeholders and project objectives.

**Responsibilities**

**1. Project Coordination & Execution**
- Support the implementation of assigned projects, ensuring timelines, deliverables, and milestones are met.

**2. Communication & Stakeholder Management**
- Serve as a liaison between internal teams, vendors, and stakeholders including franchisees to ensure effective communication and project alignment.
- Prepare and distribute project status updates, meeting summaries, and progress reports.
- Facilitate meetings, track decisions and action items, and ensures assigned tasks are completed through proactive follow-up and accountability.

**3. Documentation & Reporting**
- Maintain accurate and organized project documentation including project charters, work plans, risk logs, and budgets.
- Develop presentations, dashboards, and reports summarizing project performance and key metrics.
- Ensure compliance with internal standards, policies, and best practices in project documentation.

**4. Quality Assurance & Continuous Improvement**
- Support post-project evaluations and lessons-learned sessions to drive continuous improvement.
- Assist in developing and standardizing project management templates, tools, and processes.
- Monitor and ensure project deliverables meet quality expectations and stakeholder requirements.
- Coordinate project tasks, resources, and schedules in collaboration with project leads and team members.
- Track project progress and proactively identify risks, bottlenecks, and dependencies.
- Support change management and process improvement initiatives related to project outcomes.
- Plan and execute large scale group training from venue selection to budget reconciliation.

**Qualifications**

**Education**:

- Bachelor’s degree in Business Administration, Project Management, Operations, or a related field.

**Experience**:

- 2-5 years of experience supporting or coordinating projects in a professional environment.
- Experience with project management methodologies (Agile, Waterfall, or Hybrid).
- Experience in Franchising industry is an asset.

**Technical Skills**:

- Proficient in project management software (e.g., MS Project, Asana, Smartsheet, Trello, Jira).
- Strong Microsoft Office skills, especially Excel, and Word.
- Familiarity with data tracking and reporting tools (e.g., Power BI, Tableau) are considered an asset.

**Core Competencies**:

- Strong organizational and time management skills with attention to detail.
- Excellent communication, presentation, and interpersonal skills.
- Analytical thinker with problem-solving abilities and initiative.
- Ability to manage multiple priorities and adapt in a fast-paced environment.
- Collaborative mindset with a focus on achieving team and organizational goals.

**Key Performance Indicators (KPIs)**
- On-time delivery of assigned project tasks and milestones.
- Quality and accuracy of project documentation and reporting.
- Stakeholder satisfaction and communication effectiveness.
- Contribution to process improvements and project success rates.

**Working Conditions**
- On-site work environment.
- Occasional travel may be required to support project activities or stakeholder meetings.
- Fast-paced, team-oriented environment requiring flexibility and adaptability.

**About Mr. Lube**

Founded in 1976, Mr. Lube pioneered the quick lube industry in Canada. Mr. Lube is the national leader in automotive maintenance services, delivering trusted convenience from coast to coast. We are the leading brand in the industry and continue to grow market share in services such as oil changes, routine automotive maintenance and national tire services and sales.

Since 2012, Mr. Lube has been recognized as one of Canada’s Best Managed Companies.

**Job Types**: Full-time, Fixed term contract
Contract length: 6 months

Pay: $70,000.00-$90,000.00 per year

Ability to commute/relocate:

- Richmond, BC: reliably commute or plan to relocate before starting work (preferred)

Work Location: In person