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Administrative Project Specialist

2 weeks ago

Richmond, Canada IRC Building Sciences Group Full time

The Administrative Project Specialist position is responsible for providing administrative support for the roofing and engineering departments, as well as assisting with the proposal process.

**Major Duties & Responsibilities**
- Construction Administration:

- Assembling tender packages
- Issuing tender packages and scheduling tender meetings
- Prepare and Issue addendums during tendering
- Receiving tenders and preparing Bid Recap summaries
- Preparing Letters of Recommendation for contract award
- Preparing CCDC 2 contracts
- Prepare Certificates of Payment
- Processing monthly contractor progress payments
- Tracking project submittals and shop drawings
- Processing shop drawings
- Preparing Proposed Change Notices, Change Orders, and Supplemental Instructions
- Managing filing and archiving of project documents
- Assist with the creation and review of Work Orders
- Preparing Transmittals
- Prepare and distribute meeting minutes
- Distribute Observation Reports and Field Review reports.
- Office Administration:

- Proof reading of reports
- Monitoring progress of our work for billing clients
- Issuing fee adjustment requests when required
- Tracking client contract value
- Assist with office organization
- Assist with reception duties as needed
- Business Development:

- Assisting the Proposal Manager with preparing proposals as required

**Requirements & Qualifications**
- Highly proficient in written and verbal English
- Strong attention to detail
- Post-secondary degree or diploma preferred
- 1-2 years of experience in an administration role
- Experience within similar industry is an asset
- Excellent problem solving skills
- Superior telephone manners and strong interpersonal skills
- Strong customer service orientation