Receptionist/ Jr. Administrative Assistant

1 week ago

Kanata, Canada MPBTElectronics Test Centre Full time

Receptionist / Jr. Administrative Assistant including (but not limited to):

- Answering phones/redirecting calls and greeting customers upon arrival
- Distribute incoming/outgoing mail
- Ordering office supplies & coffee supplies
- Maintaining petty cash, ordering test standards & updated library summary
- Aiding customers for copying requests, faxes, scanning, etc. and setting up copier and alarm codes for staff

Interacting with suppliers with respect to:

- Preparation of purchase requestions as directed
- Processing of supplier invoices against purchase orders, submittal to head office weekly
- Interacting with property owner with respect to: Facility issues, scheduling repairs

Reporting to the Director of Business Development - include but are not limited to the following:

- Preparation of project folders / server folders for test technologists
- Reviewing weekly test summaries
- Updating customer invoice summaries weekly
- Tracking customer purchase orders and updating relevant documents
- Preparation of formal customer invoice at end of program

**Requirements and skills**
- Excellent communications skills (Written and Verbal)
- Outstanding organizational and time-management skills
- Reliable, Mature, Punctual
- Initiative-taking: Able to see what needs to be done without waiting for direction
- Excellent ability with office management tools MS Office (Excel, Word, Outlook).
- Problem-solving attitude with an eye for detail
- Able to manage stressful situations

**Education and Experience**

College Diploma or relevant experience in office administration environment

**Salary**

$16-$20 p/hour or equal with experience

**Language**
- English

**Job Details**
- Full time (Mon-Fri: 8 am to 5 pm) 1 hr lunch
- Police check needed on hire (provided by ETC)
- 3 months probationary period / may be extended

**Salary**: $16.35-$20.19 per hour

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- On-site parking
- Paid time off
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift

COVID-19 considerations:
Vaccinations required (minimum at least 2 + booster) - Proof required
Common areas sanitized daily

**Experience**:

- Administrative experience: 2 years (preferred)
- Microsoft Office: 4 years (preferred)

Work Location: One location

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