Receptionist/office Admin

1 week ago

Kanata, Canada Gifford Carr Insurance Group Full time

**JOB SUMMARY**

**CORE RESPONSIBILITIES**

**Receptionist Duties**:

- Phone coverage and receptionist duties as needed.
- Assist in a variety of administrative tasks including copying, faxing, note taking and accommodation arrangements.
- Sort and distribute mail/parcels.
- Mail letters and parcels as needed.
- Help prepare meeting/training rooms.

**Employee Engagement**
- Draft and distribute monthly newsletter (internal).
- Host monthly fun Friday events.
- Participate in the social committee and oversee the employee engagement calendar along with Human Resources.
- Organize company-wide birthday cards for team members.
- Assist team to organize annual GC Connect and Holiday Party.
- Work alongside team members on various projects.

**Health & Safety**
- Point of contact for Health & Safety concerns.
- Member of Joint Health and Safety Committee.
- Work with team members to ensure training, and office requirements are being met.
- Update Health and Safety training as required.

**Marketing Support**

Event Management:

- Plan and organize internal/external events such as open houses, golf tournaments etc.
- Work with management regarding contest giveaways

Asset Management:

- Manage GC photo collection
- Assist in maintaining physical marketing materials stored in marketing room - make sure they remain organized and maintained.

Administrative Duties:

- Maintain the Hello Calendar and company event calendar in collaboration with the Marketing Coordinator.

**QUALIFICATIONS & EXPERIENCE**
- Experience in a receptionist role servicing multiple locations.
- Excellent written and verbal communication skills.
- Commitment to positive team dynamic.
- Excellent time management and organization skills.
- High attention to detail and accuracy.
- Ability to multi-task and respond to time sensitive deadlines.
- Bilingual (English and French) an asset.

Pay: $45,000.00 per year

**Benefits**:

- Company events
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Work Location: In person

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