HR Administrator

Position Summary

Seabird Island is committed to fostering a positive workplace environment and ensuring the well-being and development of its employees. We are dedicated to creating a culturally safe and inclusive environment that respects and values First Nations knowledge, traditions, and ways of being. We are seeking an HR Administrator to join our team, working collaboratively to enhance the delivery of human resources services and support to employees and leadership.

Under the direction of the Human Resources Manager, the HR Administrator serves as a point of contact for employees on HR-related matters, providing administrative and operational support to the Human Resources team. This role involves managing correspondence, maintaining and updating internal databases, tracking employee leaves, performance reviews, coordinating training, as well as supporting recruitment efforts and managing Criminal Record Checks. The HR Administrator also assists with planning employee events, monitoring compliance with policies, and preparing monthly statistical reports.

**This is a Term Contract Position with an end date of August 31st, 2026.**

Work that matters

Sq'éwqel (Seabird Island Band) is located 1 kilometer from Agassiz, BC on the beautiful Fraser River, 120 km east of Vancouver. We are dedicated to fostering a vibrant and resilient community. Our work spans a diverse range of services including housing, education, health, wellness, early childhood development, community infrastructure, and cultural vitalization. By joining our team, you will be part of an organization that values First Nations knowledge, promotes self-advocacy, and strives to create a holistic and culturally safe environment for all community members.

**Become a part of our team and help us continue making meaningful impacts every day.**

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Benefits and perks
- Extended health and dental benefits,
- Accrued vacation and sick time,
- Pension plan with matching employer contributions,
- Access to internal training programs, professional development, and skill enhancement
- Collaboration with an interdisciplinary team
- Equitable hourly rates
- Casual dress code

**What you'll do**

**Employee Relations**
- Serve as the first point of contact for employees on HR-related matters, addressing inquiries with professionalism and confidentiality.
- Provide guidance and support to employees on HR policies, procedures, and resources, ensuring clear communication and positive experience.
- Prepare and manage confidential reports, documents, and communications with accuracy and discretion.
- Manage Criminal Record Check processes to ensure employee records are complete and compliant.
- Support case management processes, collaborating with team members to address sensitive employee matters.
- Organize and maintain internal databases and spreadsheets related to employee relations, ensuring data is up to date and accessible.

**Employee Records, Tracking and Reporting**
- Maintain accurate records of employee leaves, including sick leave, medical leave, and maternity leave, ensuring compliance with policies.
- Monitor annual performance appraisal completions, generate reports on progress, and support employees and managers throughout the process.
- Compile and submit detailed monthly reports for the HR Manager, including statistical data.
- Keep knowledge of current HR trends, legislative changes, and emerging best practices to ensure compliance and innovation.

**Planning Meetings and Training**
- Manage calendars, schedule meetings, and coordinate activities for the HR team and related stakeholders.
- Take minutes during meetings, track action items, and follow up to ensure timely completion.
- Assist in administering training and development programs, track completion rates, and provide support to employees seeking growth opportunities.
- Maintain a proactive approach to identifying training needs and helping implement solutions.
- Assist in planning and hosting employee-focused events, including celebrations, team-building activities, and recognition programs.
- Build positive, professional relationships with employees, managers, and external stakeholders, fostering a culture of collaboration and trust.

**Other Duties**
- Additional responsibilities as needed to support the community and uphold our shared values.
- Provide support to Payroll by ensuring employee information is accurate and submitted in a timely manner.
- Order office supplies and assist with accounting functions to support the efficient operation of the HR Department.
- Build positive, professional relationships with employees, managers, and external stakeholders, fostering a culture of collaboration and trust.
- Demonstrate Seabird Island Band’s values through respectful and culturally informed interactions with all individuals.

**What you bring**

**Qualifications**
- Formal education or training in Human Resources or a rela