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Accounts Receivable Clerk

2 weeks ago

Guelph, Canada The City of Guelph Full time

About Our Organization:
When you join the City of Guelph, you join a team of over 2000 employees who deliver services the community relies on every day. Together, we are bringing to life Guelph’s vision of an inclusive, connected, and prosperous city where we look after each other and our environment.

As a regional top employer, the City of Guelph values its employees and offers competitive salaries, excellent benefit packages, opportunities for professional development, a healthy work-life balance, and many roles with flexible work options. Our corporate values are integrity, service, inclusion, wellness, and learning. Guelph is consistently ranked as one of the best places in Canada to live, work, and play—all good reasons to consider a career in this beautiful city.

Job Summary:
**Hours of Work**
35 hours per week Monday to Friday between the hours of 8:30 am and 4:30 pm.

**Your role**
- Reviews accounts receivable JDE invoices entered by departments, for accuracy, general ledger account coding, and departmental authorization/approvals.
- Data Entry for invoice and invoice requisitions into JDE.
- Process and reconcile A/R payments through JDE, post the batch, print reports, post Credit Card Payments, and prepare the bank deposit daily.
- Process finance charges and interest on outstanding AR balances and print past due notices monthly.
- Review and reconcile customer accounts and statements through collection report.
- Transfer to tax roll any outstanding AR amounts as per AR collection policy.
- Work with collection agency by sending them uncollected amounts and processing monthly commission statements as needed.
- Provide assistance to other departments with inquiries on JDE procedures and HST questions as required.
- Respond to all inquiries pertaining to accounts receivable from customers, vendors, and/or staff.
- Credit References/checks as requested.
- Receive and collect returned cheques for a variety of departments.
- Provide support to the Tax Payment & Collection Clerks as required.
- Process and mail out customer statements on a regular basis.
- Analyze receivables gaining reports to determine with Supervisor/Manager whether receivables are to be written off and removed from receivables.
- Perform other related duties as assigned.

**Qualifications**
- Experience with cash handling/credit management procedures
- Intermediate computer skills in Microsoft, Office, JDEwards and CentralSquare
- Knowledge of the Insurance Act and Highway Traffic Act would be an asset
- Excellent interpersonal skills to establish and maintain effective working relationships with employees and the general public
- Ability to work in a team environment with the ability to communicate orally and in written form in a clear, concise and courteous manner.
- Well organized and be able to prioritize work and meet deadlines with a strong attention to detail.

**Rate**
CUPE 973 Grade: 6 $27.61 - $33.90

**How to apply**

The City of Guelph is an equal opportunity employer that values diversity in the workplace. We are therefore happy to accommodate any individual needs in keeping with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. If you require an accommodation in order to participate in the hiring process, please contact us to make your needs known in advance.