Payroll & Benefits Administrator - Multiple

At Gateway Mechanical, the extraordinary is possible to achieve in the role of Payroll & Benefits Administrator

Founded in 1968, Gateway Mechanical is a privately owned company that has established itself as a leader in the commercial and industrial refrigeration, heating and air conditioning industry (HVACR). Attending to 40,000+ service calls per year, Gateway is the largest HVAC & Refrigeration service provider in Western Canada. Our model is comprised of local branch teams with fully qualified personnel representing HVAC, refrigeration, plumbing/gas fitting, sheet metal and electrical trades. These teams are supported by centers of excellence including professional engineers and project managers which ensures Gateway’s full technical capability is available for every project and service call.

The Payroll & Benefits Administrator is solely responsible for performing multiple financial activities relating to the company’s weekly payroll functions. This includes the timely and accurate processing of payroll for union and non-union employees in a fast-paced, high-volume environment. The Payroll & Benefits Administrator is also responsible for the tracking and reconciliation of RRSP remittances, payment of employees currently on STD, union dues, car, and cell phone allowances, commissions and bonuses, employee expenses, LOA payment, shift premiums, vacation tracking, year-end processing, and monthly/quarterly/yearly payroll reports.

**Responsibilities**:

- Ensure that all salary and hourly employee pay is processed accurately and on time;
- Audit Dayforce payroll processing system and generate reports to ensure accuracy and reconciliation
- Ensure the weekly payroll checklist is completed;
- Prepare, track and send ROEs, income tax forms, and union dues as required to governing bodies;
- Keep up to date with current CRA payroll guidelines and processes and ensure Gateway is in compliance with Government and any other third-party requirements;
- Administrate Employee Benefit & RRSP plan from a payroll perspective;
- Issue ad hoc, weekly, monthly, quarterly and yearly reports;
- Ensure all employee payroll inquiries are taken care of in a timely manner;
- Deduct monthly union dues from affected employees;
- Ensure monthly union remittances are accurately calculated and cheque requisition sent to accounting for approval and processing;
- Accurately prepare and release payroll for all company employees, and employees on STD on a weekly basis;
- Ensure LTD premiums and taxable benefits are tracked, up to date, and deducted monthly from employees currently on the Gateway benefit program;
- Ensure monthly RRSP contributions are reflected accurately on a monthly basis for both employee and employer portions;
- Ensure car and cell phone allowances are paid on a monthly basis according to Employee Employment contracts;
- Implement salary increases and bonuses as per instructions given by functional department leaders for staff employees and functional managers for union employees or hourly employees;
- Maintain records for pension and life insurance contributions made by employees and liaise with service providers to ensure funds are transferred appropriately;
- Track vacation entitlements on a quarterly basis and provide finance with a monthly liability vacation accrual report;
- Year-end, T4, and T2200 processing;
- Recommend best practices to be implemented with respect to the payroll process and monitor payroll processing efficiency and accuracy;
- Research discrepancies in the payroll of payroll information and or documentation (ex: timesheets/leave time, etc.) for the purpose of ensuring accuracy prior to processing with follow-up to ADP as required;
- Work in collaboration with Ceridian-Dayforce to problem solve and in turn, resolve Dayforce system issues;
- Work in collaboration with Ceridian-Dayforce to create new system codes and processes (i.e. set up of new earnings and deduction codes);
- Compile data from SAMpro and Dayforce for stakeholders;
- Verify payroll-related information (direct deposits, SIN #’s, wages, employee information changes, etc.)
- Maintain complete payroll employee files;
- Extensive data entry in multiple systems (Dayforce, Great-West Life Benefits, SAMPRO, Vector) for payroll processing in the current, manual system;
- Appropriate handling of confidential information; and
- Other duties as assigned.

Requirements / Certifications
- 5 years of previous experience in a similar role;
- Knowledge of payroll auditing, income tax forms, benefit programs, sick pay, and RRSP plans;
- Previous experience processing multi-province and multi-union payroll;
- Advanced skills using Microsoft 365, including Excel;
- Proven knowledge of accounting;
- Advanced proficiency with Dayforce software is a definite asset; and
- CPM or PCP certification is preferred.

Perks of Working with Gateway
- Extended Health Care
- Dental
- RRSP Matching
- Life Insurance
- Health Care Spending Account
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