Accounts Payable Specialist
2 weeks ago
**Job Overview** The Accounts Payable (AP) Specialist is responsible for managing and processing a company’s outgoing payments and financial obligations to vendors and suppliers. This role ensures that all invoices are accurately recorded, approved, and paid in a timely manner, while maintaining compliance with internal controls and accounting policies. **Accounts Payable (AP) Functional Accountabilities**: - Invoice Processing: Accurately enter and process vendor invoices, ensuring proper approvals and GL coding. - Payment Processing: Manage payment runs (ACH, wire transfers, checks) and ensure timely disbursements. - Vendor Management: Maintain strong relationships with vendors, resolve disputes, and negotiate payment terms. - Expense Reporting: Review, process, and reconcile employee expense reports following company policies. - Compliance & Controls: Ensure AP processes comply with company policies, tax regulations, and audit requirements. - Reconciliations: Perform monthly AP reconciliations, including vendor statements and accruals. - Process Improvements: Identify and implement efficiency improvements within AP workflows. - Strong Communication & Negotiation Skills - Problem-Solving & Analytical Thinking - Attention to Detail & Accuracy - Time Management & Prioritization - Customer/Vendor Relationship Management - Knowledge of Accounting Systems (e.g., Epicor) - Compliance & Regulatory Knowledge **Education & Experience**: - Diploma or degree in Accounting, Finance, or a related field (preferred). - 2+ years of experience in Accounts Payable, Accounts Receivable, or general accounting. - Experience working with accounting software (e.g., Epicor, or similar ERP systems). **Technical Skills**: - Strong knowledge of AP & AR processes, including invoicing, collections, and reconciliations. - Proficiency in Microsoft Excel (pivot tables, VLOOKUP, data analysis). - Understanding of GAAP and financial principles. - Experience with electronic payment processing and bank reconciliations. **Key Responsibilities**: - Process and verify invoices, payments, and expenses. - Reconcile vendor statements and resolve discrepancies. - Manage customer invoicing and collections. - Prepare aging reports and assist in cash flow forecasting. - Maintain accurate financial records and documentation. **Soft Skills**: - Strong attention to detail and accuracy. - Excellent problem-solving and analytical skills. - Effective communication and interpersonal skills. - Ability to work independently and meet deadlines. **Working Conditions** - Location: Office-based - Schedule: Full-time, Monday to Friday, with additional hours required during month-end, quarter-end, and year-end. - Physical Requirements: Primarily desk-based, with extended computer use. - **AP K**_**ey Performance Indicators (KPIs)**: - Invoice Processing Time: Avg. time taken to process an invoice (Target: ≤3 days) - On-Time Payments: % of payments made on time (Target: 98% or higher) - AP Aging: % of invoices >30 days overdue (Target:
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Accounts Payable Specialist
6 days ago
Kingston, Canada Cancoil Thermal Corporation Full time**Purpose and Scope** The Accounts Payable Specialist is responsible for providing financial and administrative assistance in order to ensure effective, efficient and accurate financial and administrative operations. The Accounts Payable Specialist reports to the Controller and is responsible for providing financial, administrative and clerical services....
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Accounts Payable Assistant
1 week ago
Kingston, Canada CaraCo Group of Companies Full time**Purpose** Complete full cycle accounts payable, including invoice processing, to ensure timely payment of invoices to both suppliers and service providers for CaraCo Group of Companies. **Key Responsibilities** **Process Accounts Payable Invoices** - Ensure timely and accurate processing of all company expenditures, including vendor invoices and...
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Kingston, Canada CaraCo Development Corporation Full timeJoin us at CaraCo Group of Companies, a family-owned successful business that is seeking a dedicated team member like you to join our team! At CaraCo, we pride ourselves on ensuring we take care of our team members and residents. As a key member of the accounting team, the Accounts Payable and Accounts Receivable Supervisor is responsible for supervising a...
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Accounts Payable Clerk
4 days ago
Kingston, Canada Queen's University Full timeAccounts Payable Clerk About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction,...
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Accounts Payable Clerk
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Kingston, Ontario, Canada Homestead Land Holdings Limited Full time $45,000 - $60,000 per yearJob DetailsDescriptionFounded in Kingston in 1954, Homestead Land Holdings Limited has grown to become one of Canada's largest and most respected owners of multi-residential apartment buildings. The founding principles of the company are still in place today, which are to provide residents with affordable, secure housing with a standard of care in which we...
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Accounts Payable Clerk
4 days ago
Kingston, Canada Queen's University Full time**About Queen's University** Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics &...
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Accounts Payable Clerk
1 week ago
Kingston, Ontario, Canada Limestone District School Board Full time $60,800 - $81,440 per yearACCOUNTSPAYABLECLERK(PERMANENTFULL-TIME)35.00HOURS/WEEK-12MONTHS/YEAREFFECTIVEDATE:IMMEDIATELYHOURLYRATEOFPAY:$29.35to$31.30PLUSACOMPETITIVEBENEFITPACKAGEAbout The Limestone District School BoardThe Limestone District School Board (LDSB) is situated on the traditional territories of the Anishinaabek and Haudenosaunee. We acknowledge their enduring presence...
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Accounts Payable Clerk
1 week ago
Kingston, Ontario, Canada LIMESTONE DISTRICT SCHOOL BOARD Full time $55,000 - $65,000 per yearACCOUNTSPAYABLECLERK(PERMANENTFULL-TIME)35.00HOURS/WEEK-12MONTHS/YEAREFFECTIVEDATE:IMMEDIATELYHOURLYRATEOFPAY:$29.35to$31.30PLUSACOMPETITIVEBENEFITPACKAGEAbouttheLimestoneDistrictSchoolBoardThe Limestone District School Board (LDSB) is situated on the traditional territories of the Anishinaabek and Haudenosaunee. We acknowledge their enduring presence on...
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Accounts Payable/receivable Assistant
6 days ago
Kingston, Canada Queen's University Full timeAbout Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation,...
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Accounts Receivable Specialist
3 days ago
Kingston, Canada Cancoil Thermal Corporation Full timePurpose and Scope The Accounts Receivable Specialist collects monies outstanding from customers, processes payments, completes bank deposits, and reconciles customer accounts and various other duties as assigned. Organization Relationship This position involves diplomatic interaction with customers to provide billing information and support in order to...
