Accounts Payable Specialist

3 days ago

Kingston, Canada EZ STAK Full time

**Job Overview** The Accounts Payable (AP) Specialist is responsible for managing and processing a company’s outgoing payments and financial obligations to vendors and suppliers. This role ensures that all invoices are accurately recorded, approved, and paid in a timely manner, while maintaining compliance with internal controls and accounting policies. **Accounts Payable (AP) Functional Accountabilities**: - Invoice Processing: Accurately enter and process vendor invoices, ensuring proper approvals and GL coding. - Payment Processing: Manage payment runs (ACH, wire transfers, checks) and ensure timely disbursements. - Vendor Management: Maintain strong relationships with vendors, resolve disputes, and negotiate payment terms. - Expense Reporting: Review, process, and reconcile employee expense reports following company policies. - Compliance & Controls: Ensure AP processes comply with company policies, tax regulations, and audit requirements. - Reconciliations: Perform monthly AP reconciliations, including vendor statements and accruals. - Process Improvements: Identify and implement efficiency improvements within AP workflows. - Strong Communication & Negotiation Skills - Problem-Solving & Analytical Thinking - Attention to Detail & Accuracy - Time Management & Prioritization - Customer/Vendor Relationship Management - Knowledge of Accounting Systems (e.g., Epicor) - Compliance & Regulatory Knowledge **Education & Experience**: - Diploma or degree in Accounting, Finance, or a related field (preferred). - 2+ years of experience in Accounts Payable, Accounts Receivable, or general accounting. - Experience working with accounting software (e.g., Epicor, or similar ERP systems). **Technical Skills**: - Strong knowledge of AP & AR processes, including invoicing, collections, and reconciliations. - Proficiency in Microsoft Excel (pivot tables, VLOOKUP, data analysis). - Understanding of GAAP and financial principles. - Experience with electronic payment processing and bank reconciliations. **Key Responsibilities**: - Process and verify invoices, payments, and expenses. - Reconcile vendor statements and resolve discrepancies. - Manage customer invoicing and collections. - Prepare aging reports and assist in cash flow forecasting. - Maintain accurate financial records and documentation. **Soft Skills**: - Strong attention to detail and accuracy. - Excellent problem-solving and analytical skills. - Effective communication and interpersonal skills. - Ability to work independently and meet deadlines. **Working Conditions** - Location: Office-based - Schedule: Full-time, Monday to Friday, with additional hours required during month-end, quarter-end, and year-end. - Physical Requirements: Primarily desk-based, with extended computer use. - **AP K**_**ey Performance Indicators (KPIs)**: - Invoice Processing Time: Avg. time taken to process an invoice (Target: ≤3 days) - On-Time Payments: % of payments made on time (Target: 98% or higher) - AP Aging: % of invoices >30 days overdue (Target:

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