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Administrative Assistant

3 weeks ago

North York, Canada Olaya Management & Accounting Inc. Full time

Work Term: Permanent
- Work Language: English
- Hours: 37.5 hours per week
- Education: College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year
- Experience: 2 years to less than 3 years
- or equivalent experience
**Asset languages**:

- Spanish; Castilian
**Tasks**:

- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Oversee the analysis of employee data and information
- Answer electronic enquiries
- Compile data, statistics and other information
- Oversee the preparation of reports
- Respond to employee questions and complaints
- Order office supplies and maintain inventory
- Plan, organize, direct, control and evaluate daily operations
- Greet people and direct them to contacts or service areas
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Perform data entry
- Provide customer service
- Work with the marketing department to understand and communicate marketing messages to the field
- Perform basic bookkeeping tasks
- Supervise office and volunteer staff
**Computer and technology knowledge**:

- MS Excel
- MS Outlook
- MS Word
- Accounting software
- MS Office
- Adobe Acrobat Reader
**Technical terminology**:

- Financial
- Business
**Bookkeeping and accounting**:

- Manual
**Area of specialization**:

- Correspondence
- Reports and records
- Statistics
- Financial statements
- Invoices
- Charts, tables, graphs and diagrams
- Accounting
**Security and safety**:

- Bondable
**Transportation/travel information**:

- Own transportation
**Work conditions and physical capabilities**:

- Ability to work independently
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Work with mínimal supervision
**Personal suitability**:

- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Team player
- Accurate
- Client focus
- Reliability
- Time management
- Adaptability
- Quick learner
**Screening questions**:

- Are you available for the advertised start date?
- Are you currently legally able to work in Canada?
- Do you currently reside in proximity to the advertised location?
- Do you have previous experience in this field of employment?
**Workplace information**:

- Remote work available
**Other benefits**:

- Free parking available
- Other benefits
- Parking available