Project Office Administrator

ID #**20692**
- City**Ottawa**
- Job Type**Permanent - Full Time**

**WSP **is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments.

We have over 55,000 team members across the globe. In Canada, our 9,800+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future.

The excellence we bring to our work and to our workplace has been recognized far and wide. We are among the **LinkedIn Top 25 Companies** two years in a row, one of the **Top 100 Sustainable Companies in the World** (and among the Top 10 in Canada), and we earned Platinum Elite Recognition through our participation in more than half of **Canada's Top 100 Infrastructure Projects**.

At **WSP**:

- We value our people and our reputation
- We are locally dedicated with international scale
- We are future focused and challenge the status quo
- We foster collaboration in everything we do
- We have an empowering culture and hold ourselves accountable

**The Opportunity**:
The Centre Block Rehabilitation Project is a long-term renovation, rehabilitation, and rejuvenation project of national interest within the Parliamentary Precinct. WSP (in joint venture) is providing a range of multidisciplinary design consultancy services.

WSP is currently seeking a Project Office Administrator / Alternate Company Security Officer (ACSO) to join our project operations team for the Centre Block Rehabilitation Project. You will be working primarily from a project office in downtown Ottawa and will report directly to the Lead Program Manager. As an Office Administrator, you will value the importance of maintaining an organized, efficient office environment on behalf of your colleagues. The role is intended to function as a local ACSO, and if not experienced in this, you will be required to undertake training to function in this role. This role is tethered to the project office.

All work must be performed in accordance with the values of the Corporation: integrity, commitment, loyalty, confidentiality, working in an ethical and professional manner, building knowledge, and always acting in a responsible and equitable manner.

**Why WSP?**
- A Canadian success story - we're **proud **to wear the red and white of this beautiful country and show the world what Canada has to offer,
- **Enhance** the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada;
- **Outstanding** career opportunities - we're growing and pushing ourselves every day to be greater than yesterday - we're open to **your** ideas and trying **new** things;
- A phenomenal **collaborative** culture and a workforce filled with genuinely **good people** who are doing humbly important work. Come find out for yourself what it's like to be a part of our journey.

**We offer attractive pay, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.**

**WeAre**WSP**

**A day in the life**:
A day in the life would include ACSO activities as well as general office administration and management functions.

**Office Administration**:

- Management of office supplies, including ordering and distribution, tea/coffee supplies, assignment of lockers, etc.
- Maintain office floor plans for employees and work collaboratively with the Client to ensure optimal office seating and organization.
- Assist as may be required to maintain team contact lists and organization chart.
- Manage hoteling workstations by identifying and confirming seating assignments as required for team members without an assigned seating.
- Coordinate with building security and issue visitor badges as appropriate.
- Maintain, reserve, and cancel reservations within an online meeting room booking system on behalf of the team.
- Facilitate the distribution and collection of mail and packages.
- Support the user experience of visitors, ensuring WiFi, monitors, connections are available.
- Support the onboarding of new team members through orientations, guidance, and general assistance.
- Provide administrative support as time permits, including production of reports, deliverables, newsletters, etc.

**ACSO**:
It is intended that this role include being the Alternate Company Security Officer (ACSO) for the Project. You would on an indirect basis for these activities report to the Company Security Officer (CSO) and will be responsible for the security specific to the Centre Block project. He/she is a technical advisor to the Company Security Officer (CSO) and oversees the team's general security organization. He/she is responsible for the security-related technical management for the team