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Assistant Business Services Administrator
1 month ago
Assistant Business Services AdministratorJoin to apply for the Assistant Business Services Administrator role at Colliers Project Leaders | CanadaAt Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate – to the possibilities of what we can achieve together. We are 17,000 projects and counting – improving lives and helping shape the growth of sustainable, progressive and inclusive communities.Your roleJoin our dynamic team as an Assistant Business Services Administrator and be part of a company that values innovation, collaboration and growth. The Assistant Business Services Administrator is responsible for excellence in business services delivery and ensuring a productive, efficient work environment to our internal and external clients’ satisfaction. As an Assistant Business Services Administrator you implement tasks assigned by the Team Lead or Senior Business Services Administrator. Responsible for day-to-day business services including organizational, logistical, and administrative support in office management, human resources and health and safety. You’re empowered to take ownership of assigned areas and inform, direct, and assist staff members and clients on office operations.ResponsibilitiesOnboarding and offboarding employees and consultants, including notifications, orientation and training and IT equipment coordinationReconcile travel charges booked through travel booking applicationReconcile corporate credit cardsProvide support for Word documents and PowerPoint presentationsApply document retention policies for file management, including archiving and arranging for shreddingOrganize meetings and events (both internal and external, on-site and off-site), including scheduling, negotiating contracts, acting as primary point of contact with vendors & suppliers, presenting, technology, set-up/take down of meeting roomsSponsorship and event registrationsManaging trade show inventory and deploymentParticipate in social committeesPlan staff events, managing within the budget set (i.e., year end parties)Organize team building events on/off-siteProvide in-person and virtual support to Canadian officesEnsure appropriate upkeep of common areas, office equipment and office furniture (if in office)Proactively monitor all property and facility related itemsAct as the first point of escalation for all emergencies, facility maintenance issues, security etc.Act as a liaison with Landlord when necessaryParticipate in National Steering and local Joint Health and Safety Committee meetingsAction Health and Safety tasks as appropriate (minutes, office inspections and other tasks)Act as the Health and Safety Asset Manager and Emergency Response (ERP), if applicableCoordinate employee training for Health and Safety as required (Fall Protection/Working at Heights)QualificationsA minimum of 1-3 years’ experience in an administrative capacity or as an Administrative Assistant.A post-secondary diploma or degree in business administration or commerce is an asset.Excellent communication and organizational skills.Superior interpersonal skills and a willingness to take initiative.Exceptional computer skills in Microsoft Office (Outlook, Word, Excel, Power Point).An aptitude for managing competing priorities in a busy office environment.A willingness to be cooperative, assist others and take on new responsibilities.The ability to build and maintain effective working relationships with team members.A high degree of personal responsibility, attention to detail and accountability.Self-motivation with a proactive approach to completing tasks.A sense of urgency and ability to meet deadlines.Working ConditionsAbility to exercise good judgment, tact and diplomacy. Hours of work are 8:00 a.m. to 5:00 p.m. Monday to Friday. This role may be subject to additional hours based on office demands.What You Can ExpectAn opportunity to truly impact our communitiesA flexible work environmentA comprehensive onboarding experienceSignificant professional development, training, and a mentorship programA paid volunteer dayAn environment where people feel welcome, heard and included, regardless of their differencesJoin our teamWe’re not looking for perfect matches. We’re looking to welcome people to our diverse, inclusive, and authentic workplace. If you’re excited about this role but don’t have every single qualification, we encourage you to apply anyway. #J-18808-Ljbffr
