Receptionist/bookkeeper

2 weeks ago

North York, Canada Nuewal Inc Full time

**Purpose of Position**:
This position is responsible for providing administration and accounting support for both locations (warehouse and office) within The NUEWAL Inc.

**Responsibilities**:

- Complete regular accounts receivable and accounts payable duties, such as preparing financial reports, researching and reconciling discrepancies, and processing transactions
- Preparation of GST/ HST return under accountant supervision
- Track, process and document various financial transactions for multiple accounts on a daily, weekly or monthly basis
- Perform payroll duties in a timely manner every pay cycle, including data input, error checking and payment processing through specific software (QuickBooks)
- Coordinate bank deposits and perform bank reconciliation
- Errands as required, including bank deposit runs
- Monthly reporting including reconciliation of certain balance sheet accounts
- Provide support for management’s requests in a timely and accurate manner
- Purchase supplies as authorized
- Monitor office supply levels and reorder when required
- Greet clients/suppliers/visitors to the company in a professional and friendly manner
- Use computer Word processing, Excel spreadsheet, and database software to prepare reports, letters, and documents
- Provide secretarial and administrative support to management and other staff
- Provide general administrative and sales and marketing support
- Type up customer quotes for Sales and Marketing
- Assist Sales Managers in administrative operations related to processes of ongoing sales
- Assist Management in creation of letters, invoices, contract addendums and coordinating purchase/ sales orders
- Perform routine invoice and PO reconciliations
- Answering phones in a professional, timely manner, and routing calls as required
- Ensuring the reception and showroom area are always presentable
- Assist and organize sales & marketing with events, tradeshow preparation, graphics, and flyers
- Maintain employee birthdays, company social events, Lunch and Learns presentation, company meetings
- Assisting managers and co-workers, with their day to day operational requirements
- Track record of performing all kinds of office duties, including paper works
- Reporting directly to the manager
- Provide regular financial reports (weekly, monthly and yearly)
- Prepare tax returns
- Keep financial records and establish, maintain and balance various accounts using manual and computerized bookkeeping systems
- Assisting with administrative tasks and occasional receptionist duties as they arise

Pay: $20.00-$25.00 per hour

**Education**:

- Secondary School (preferred)

**Experience**:

- QuickBooks: 2 years (preferred)
- Bookkeeping: 3 years (preferred)

Work Location: In person

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